Description
Accounting in
In Accounting,
you may be required to post a batch. For information on why a batch
may not post due to budget failure, please refer to the Budget Failure Manual.
Lesson 1: Business Units
2) How to
Find a Business Unit
3) Adding
Business Units
Ø
Adding Agency Business Units
1)
Add Agency Business Units
Ø
Copying Accounts from Business Units to Business
Units
1) Copy Accounts to Business Units
Ø
Adding Accounts to Business Units - Agency
1)
Add Account to Business Unit
Lesson 2: Enter Journal Entries
1) Entering
Journal Entries in Debit/Credit Format
Ø Entering Journal Entries in Debit/Credit Format
1)
Enter a Basic Journal Entry
2)
Enter a Journal Entry with a Subledger
3)
Enter an Interfund Journal
Entry
4)
Enter a Capital Outlay and Related Expenditure
5)
Additional Functions and Options
2) Entering a
Percentage Journal Entry
Ø Entering a Percentage Journal Entry
1) Enter a Percentage Journal Entry
3) Inquiring
on a Journal Entry
Ø
Inquiring on a Journal Entry
1) Inquire on a Journal Entry
4) Changing
Journal Entries
Ø
Changing an Unposted
Journal Entry
1)
Change an Unposted Journal
Entry
6) Deleting a
Journal Entry
1) Delete a Journal Entry
Lesson 3: Approve/Print/Post Journal Entries
1) Printing
Journal Entries by Batch
Ø
Printing Journal Entries By Batch
1) Run a Journal Entry Batch Report by Batch
2) Review a Journal Entry Report Online
3) Print a Journal Entry Report by Batch
2) Review
Journal Entries for Approval
Ø Reviewing Journal Entries for Approval
1) Review Journal Entries for Approval
3) Posting
Journal Entry Batches
Ø Posting Journal Entries by Batch
4) Voiding a
Journal Entry
1) Void a Journal Entry
Lesson 4: Miscellaneous
1) Entering
and Using Model Journal Entries
Ø
Entering and Using Model Journal Entries
1)
Enter a Model Journal Entry
2) Use a Model Journal Entry to Create a New
Journal Entry
2) Importing
a Journal Entry
1) Import a Journal Entry
3) Inactivating
Accounts
1) Inactivate Accounts
4) Deleting
Accounts
1) Delete Accounts
5) Recurring
Journal Entry
Ø
Setting up a Recurring Journal Entry
1)
Set Up a Recurring Journal Entry
Lesson 5: Accounting Inquiries
1) Accounting
Inquiries
1) Account Balance by Month
2) Account Balance by Subledger
3) Account Ledger Inquiry
4) Account Ledger by Object Account
5) T/B by Fund
6) T/B by Object Account
7) T/B / Ledger Comparison
8) T/B by Subledger
Ø
Job Status Inquiry – User Defined Columns
Lesson 6: Accounting
Reports
Ø Accounting Reports Quick Reference Card
Ø Accounting Reports Menu Paths
1)
Accounting
Reports
Ø Cash Status Report (See report example)
Ø Cash Status Report with A/R (See report example)
Ø Transaction Journal (See report example)
Ø Agency Chart of Accounts (See report example) - work instructions pending
Ø Posted Deposit Transactions (See report example) - work instructions pending
Ø Received Not Vouchered Report (See report example)
Ø Received/Vouchered Status Reports (See report example)
1) Received Vouchered Status Supplier Totals
2) Received Vouchered Status Order Totals
Ø Allotment Status Encumbrance Detail Report (See report example)
2) Financial
Reports
Ø Personal Service Limitation (See report example)
Budget Status Reports
Ø Budget Status Summary (See report example)
Ø Budget Status by Agency (See report example)
Ø Budget Status by Ag/Prog/Subpg (See report example)
Ø Budget Status by Ag/Prog (See report example)
Ø Budget Status by Ag/Div/Prog/Subpg (See report example)
Ø Budget Status by Ag/Div (See report example)
Ø Budget Status by Ag/Div/Prog (See report example)
Ø Budget Status by Ag/Div/Prog/Subsd (See report example)
Ø Monthly Budget Spreadsheet (See report example)
Ø Monthly Budget Spreadsheet with Percents (See report example)
Grant Project Reports
Ø Grant/Project Status (See report example) - work instructions pending
Ø Grant/Project Summary (See report example)
Ø Grant/Project Balance Forward (See report example) - work instructions pending
Fund Summary Reports
Ø Fund Summary by Fund Type (See report example)
Ø Fund Summary by Fund (See report example)
Ø Schedule of Fed Awards by State Agency (See report example) - work instructions pending
General Ledger Reports
Ø General Ledger Detail (See report example)
Ø General Ledger Detail by Agency (See report example)
Ø Grant General Ledger by Subledger (See report example) - work instructions pending
Other Budget Reports
Ø Appropriation to Budget Comparison (See report example)
Ø Appropriation Detail Report (See report example) - work instructions pending
Ø PSL Encumbrance Detail Report (See report example)
Ø Encumbrance Detail Report (See report example)
Ø
Revenue/Expenses
Balance by Fund
3) G/L
Reports
Ø G/L by Business Unit (See report example)
Ø G/L by Object Account (See report example)
Ø G/L with Subledger Totals (See report example) - work instructions pending
Ø G/L by Subsidiary (See report example) - work instructions pending
4) Account
Balance Reports
Ø Account Balance by Agency (See report example)
Ø Account Balance by Program (See report example)
5) Trial
Balance Reports
Ø Trial Balance by Object (See report example)
Ø Trial Balance by Fund (See report example)
Ø Trial Balance by Business Unit (See report example)
6) Simple
Financial Reports
Ø Simple Income Statement (See report example) - work instructions pending
Ø Simple Balance Sheet (See report example) - work instructions pending
Ø PY Variance Report (See report example)
7) Other
Reports
Ø General Journal for 'O' Batches (See report example)
Ø General Journal for 'V' Batches (See report example)
Ø Voucher Lines Added at 3 Way Match (See report example)
Ø G/L Post Budget Failure Report (See report example) - work instructions pending
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