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Misc.
1040 form
The Internal Revenue Service form used to file individual
income tax information.
1099 form
An income tax reporting form required by the U.S. government
for many types of payments made to persons and
non-corporate entities.
52-period accounting
A method of accounting that uses each week as a separate accounting
period.
A
A/D Cycle
Application Development Cycle.
A/P
Ledger method
One of the two methods J.D. Edwards provides to process 1099
tax reporting forms. Using this method, you produce 1099s from
data stored in the A/P Ledger table (F0411). Also called the
expedient method and the fast path method.
AA
ledger
The ledger type used for transactions in domestic amounts (actual
amounts).
access
The path to the information or functions provided by the system
through menus, screens, and reports.
account
site
In the invoice process, the address where an invoice is mailed.
Invoices may go to a different location or account site, than
the statement.
account
status
The state or condition of a customer's accounts receivable transaction
account.
accounting
period
One of the divisions of a fiscal year. A fiscal year can contain
12 to 14 accounting periods, or more rarely, 52 periods. There
can also be an additional period for year-end adjustments, and
another additional period for audit adjustments.
Accounts
Payable (A/P)
The value of goods and services that you have received, which
have not been paid for.
Accounts
Receivable (A/R)
The value of goods and services that you have shipped or rendered,
which have not been paid for.
accrual
A monetary amount or number of hours that employees can accumulate
over time. Accruals can be compounded by employees and used
at a later date. Vacation leave and sick time are accruals.
acknowledgement
See order acknowledgement.
action
message
OneWorld can generate or transmit messages with shortcuts to
OneWorld forms, programs, or data. An action error message from
a general ledger post program can let the user access the incorrect
journal entries directly from the action message. Action messages
are a large feature of OneWorld's workflow. They can be generated
either from OneWorld or from an external email system.
ActiveX
A technology based on object linking and embedding that allows
Java applet-style functions to work in Web browsers, as well
as in other applications. ActiveX controls are the equivalent
of Java applets. ActiveX controls allow certain Web browsers,
Microsoft Office programs, and other Visual Basic/C++-based
programs to use new computational, communications, and data-manipulation
functions.
activity
driver
A measure of the frequency and strength of demand placed by
cost objects on activities. It represents a line item on an
order, such as the number of part numbers, or the number of
customer orders, or the number of purchase orders. See also
cost object.
activity
levels
The activity level of a storage pool is the number of jobs that
can run at the same time in a storage pool. The machine manages
the control of this level. Often during processing in a job,
a program waits for a system resource or a response from a work
station user. During such waits, a job gives up its use of the
storage pools in order that another job that is ready to be
processed can take its place.
activity
type
A code that represents an action that is to be taken when reviewing
and working customer accounts for credit and collection management
purposes. For example, credit review required and delinquency
notice approval required.
actual
demand
Actual customer orders, plus allocations of items/ingredients/raw
materials to production or distribution.
adjusted
wages
The amount of wages (taxable plus adjustments) reported on the
year-end form, for which the employee must pay taxes.
adjustment definition
A record of the characteristics of a pricing plan, promotion,
or discount.
adjustment
details
Rules that calculate price adjustments, such as free goods,
pricing formulas, discounts, and variable tables.
adjustment schedule
A list of one or more price adjustments for which a customer
or item could be eligible.
adjustment
(1) A payment and receipt application method used to modify
an amount such as a minor write-off or outstanding freight charges
and disputed taxes. (2) The various amounts processed for each
employee, such as pay, deductions, and benefits. By definition,
the adjustment amount either was not included in the taxable
wage amount for the pay period, or is an amount that must be
reported to the IRS even though it was previously included in
the taxable wage. In the first case, the employee is deemed
responsible for the tax, so it must be added back to the taxable
wage.
advanced operating
system
A single integrated operating system that contains a relational
database, a display manager, a storage manager, a communication
manager, a work manager, a security manager and other programs.
AEC
The Architectural, Engineering and Construction group of modules
(systems) within J.D. Edwards software.
aging
A classification of accounts by the time elapsed since the billing
date or due date. Aging is divided into schedules or accounting
periods, such as 0-30 days, 31-60 days, and so on.
algorithm
A predetermined set of instructions for solving a specific problem
with a limited number of steps. For example, you define A/R
algorithm methods to instruct the system about how to apply
receipts during the automatic receipts process, such as invoice
selection match, balance forward match, or a combination invoice
match. You can use a given base method, or create different
versions of a base method through the use of processing options,
selection criteria, and sequencing specifications.
allocated tips
An income amount that the IRS considers to be taxable, even
though tips are not wages. Allocated tips are calculated based
on the actual tip amount the employee reported, not on the tips
based on the IRS 8 percent rule.
allocated
wages
The amount of federal adjusted wages and tax across all the
states where the employee worked.
allocating
pools
If the system cannot allocate all the requested storage, it
allocates as much storage as is available and allocates all
the rest as storage becomes available.
allocation
The amount or proportion of a product allotted to a customer
or customer group over a specific period of time. It sets a
maximum ceiling on the amount of a product the customer can
order. The opposite of allocation is sales targeting. See also
quotas.
alphabetic character
A letter, such as A, B, and C, that represents data. Contrast
with numeric character.
alphanumeric
character
A number, symbol, or letter that represents data.
AOF
Area Of Focus.
AP; A/P
Accounts Payable.
APD
Application Program Driver.
APPC
Advanced Program to Program Communications.
applicant
A person who applies for a job with an organization.
application developer
A programmer who creates new OneWorld applications using the
OneWorld toolset.
Application
Program Interface (API)
The means by which a programmer can access the features provided
by the interfaced object.
AP;
A/P
Accounts Payable.
application
program
A computer software designed to perform a variety of related
tasks. In J.D. Edwards software, there are interactive applications
(such as windows used for inquiries or transactions) and batch
applications (such as reports). Interactive application identifiers
begin with P. Batch application identifiers begin with R.
Application Service Provider
(ASP)
Companies that want to replace stand-alone software, such as
email programs, travel reservation systems and so forth, with
Web-based services that can be billed on a periodic basis.
application workspace
On a computer screen, the window in which all related forms
within an application appear.
APPN
Advanced Peer-to-Peer Networking.
approval
route
A person or sequence of people that authorize the purchase of
items or services.
approver
number
The user ID of the person who approves vouchers for payment.
AR; A/R
Accounts Receivable.
arrearage
A past due amount, such as an amount that the Payroll module
cannot deduct from an employee's pay because the employee did
not earn enough to pay for the deduction.
arreared
taxes
The amount of payroll tax that could not be withheld from a
paycheck because the net pay was a negative amount (the employee
owes the company). The system must be set up to track arreared
taxes.
as of processing
A process run as of a specific date to summarize transactions
up to that date.
as
of report
A report used to view the A/R Ledger and A/P Ledger tables in
summary or detail for a specific point in time.
AS/400
Office
An IBM word processing program.
AS/400
Application System/400 computer.
ASCII
American Standard Code for Information Interchange.
ASPs
Auxiliary Storage Pools.
attributes
Characteristics of an item, entity, or transaction that allow
it to be grouped with other similar items, entities, or transactions
audit adjustments
The adjustments you make to G/L accounts following an audit.
You generally enter these adjustments annually, following the
close of the fiscal year.
audit
trail
The detailed, verifiable history of a processed transaction.
The history consists of the original documents, transaction
entries, and posting of records. An audit trail usually concludes
with a report.
authority
The right to do something on the system or to use an object
in the system, such as a file or a program.
Automatic
Accounting Instruction (AAI)
A code that points to an account in the chart of accounts (COA).
AAIs define rules for programs that automatically generate journal
entries. This includes interfaces between Accounts Payable,
Accounts Receivable, and Financial Reporting and the General
Accounting system. Each system that interfaces with the General
Accounting system has AAIs. For example, AAIs can direct the
Post to General Ledger program to post a debit to a certain
expense account and an automatic credit to a certain accounts
payable account.
automatic
debits
A payment instrument that authorizes a company to collect money
directly from their client's bank account. The company sends
an electronic file (EFT) to its bank, which collects from the
client's account.
automatic
deposit advice slip
See payment.
autostart
job entry
A job is automatically started each time the subsystem is started.
availability
If availability checking is activated, the system checks whether
the item is in stock and available for sale.
AZ
ledger
The ledger type used for cash-basis accounting.
B
B/L
See Bill of Lading.
B/S
Balance Sheet.
B-commerce
Business-to-business commerce. A B2B e-marketplace is an enterprise
that brings together buyers and sellers within an industry,
geographic region, or affinity group, for the purpose of commerce.
It provides content, value-added services and (often but not
always) commerce transaction capabilities.
B2B
See B-commerce.
back
order
A sales order whose shipment date is uncertain due to lack of
available product.
back-to-back
ship
See direct ship order.
backup
copy
A copy of original data preserved on a magnetic tape or diskette
as protection against destruction or loss.
balance
forward
A receipt application method in which the receipt is applied
to the oldest invoices in chronological order according to the
net due date. —SYN. balance forward receipt application
method.
Bank Automated
Clearing System (BACS)
An electronic process used in the United Kingdom.
bank tape (lock box) processing
The receipt of payments directly from a customer's bank via
customer tapes for automatic receipt application.
bar code
A series of alternating lines and spaces printed on parts, containers,
and labels, that represent encoded information that is read
by electronic scanners.
base
discounts
Discounts that apply to the quantity ordered, not the quantity
shipped.
base inventory
level
A minimum inventory level typically set by top management.
base price
The company’s beginning price, used as the foundation
or base from which the actual price is derived. The base price
is determined by components, like the cost of the goods, freight,
tax, and so forth. A base price can change when the components
change. Depending on the situation, these components may need
to be shown on an invoice as separate line items, or rolled
into one price.
base
state
The state where an employee lived during the tax year. J.D.
Edwards generates a state and local control record for each
employee, regardless of whether the employee worked in a state
that requires taxes. This state record provides federal information
that prints on the employee's year-end form if only one state
is printed on the form.
BASIC
Beginner's All-purpose Symbolic Instruction Code language, originally
used on mainframe computers and later used on PCs.
basket discount
A reduction in price that applies to a group or “basket”
of products within a sales order.
batch
control
The verification of the number of transactions and the total
amount in each batch entered into the system.
batch
header
A record that the computer uses as identification and control
for a group of transactions or records in a batch.
batch input table
An external table that holds data being loaded into the system.
batch input
A group of transactions loaded from an external source.
batch job
A task or group of tasks you submit for processing that the
system treats as a single unit during processing; for example,
printing reports and purging files. The computer performs these
tasks with little or no user interaction.
batch
processing
A method by which the computer selects jobs from the job queue,
processes them, and writes output to the out queue. Contrast
with interactive processing.
batch
receipts entry
An alternative method (such as an optical reader or magnetic
scanner) to load receipts into the J.D. Edwards Accounts Receivable
system.
batch sheet
A list that combines the product and process definition by combining
a statement of required materials as well as required manufacturing
procedures. See also pick list; material list.
batch
status
A code that indicates the posting status of a batch. For example,
A indicates approved for posting, P indicates posting in-process,
and D indicates posted.
batch
type
A code that designates which J.D. Edwards system the associated
transactions pertain to, thus controlling what records are selected
for processing. For example, in the Post General Journal process,
only unposted transaction batches with a batch type of G (General
Accounting) are selected for posting.
batch
(1) A group of like records or transactions that the computer
treats as a single unit during processing. For identification
purposes, the system usually assigns each batch a unique identifier,
known as a “batch number.” (2) Describes the material
or product produced during a batch process. May refer to the
unique code or description that identifies that product. See
also lot.
batch-of-one
immediate
A transaction method that allows a client application to perform
work, then to submit the work all at once to a server application
for further processing. The client application can then continue
on to other tasks. See also direct connect; store and forward.
beginning inventory
A statement of the inventory count at the end of last period,
most properly based upon a physical count. Used in period costing
for calculating material usage. —SYN. base inventory level.
beneficiary
The person for whom a trust is created or allocated, who should
receive proceeds or benefits that accrue on an insurance policy
or annuity.
benefit
group
A group of employees who have access to the same benefit plans.
Benefit groups can be for groups of workers such as salaried,
hourly, and executive employees.
benefit
plan
A plan that provides compensation for employees above salary
or wages. Benefit plans can include health insurance, 401(k),
and profit-sharing plans.
benefit
Compensation that an employee receives as part of their total
compensation for working for an organization. Examples include
group medical insurance, paid vacations, and 401(k) plans.
Bill of Lading (B/L or BOL)
A legal document issued by a shipping company, owner, or agent
of either, to a shipper stating that certain goods received
for shipment are promised to be delivered at a specified destination,
either to the carrier’s agent or to a particular consignee
or customer. Usually three or four copies are signed, one each
being kept by carrier and shipper, and a third forwarded to
the consignee. Customarily abbreviated B/L. The legal importance
of this document lies in its being a receipt for goods, a contract
for carriage, and a title to property. As such, it is a legally
binding instrument.
bin
A storage container or shelf space with physical dividers to
separate the storage locations.
binary
string (BSTR)
A prefixed string used by OLE automation functions. Binary strings
are double-byte strings on 32-bit Windows platforms.
bit
A binary digit, such as a zero or a one.
blanket
order
An order that commits the purchaser to take delivery of specified
products in agreed quantities over a finite period of time.
—SYN. block order, standing order. See also blanket release;
contract reporting.
blanket
release
An authorization to ship (purchase order) or produce (schedule)
against a blanket agreement or contract. The blanket agreement
or contract covers multiple releases over a period of time.
See also blanket order; contract reporting.
block
order
See blanket order.
blocked
operations
A group of operations identified separately for instructions
and documentation but reported only when all are complete.
Bomb
To fail or crash.
book
inventory
Inventory as it is shown in the computer. This shows inventory
on hand, not necessarily available inventory. See also reconciliation;
physical inventory.
Boolean
logic operand
In J.D. Edwards reports, the parameter of the Relationship field.
The Boolean logic operand tells the system to perform a comparison
between certain records or parameters. Available operands are:
EQ = Equal To
LT = Less Than
LE = Less Than or Equal
To
GT = Greater Than
GE = Greater Than or Equal To
NE = Not
Equal To
NL = Not Less Than
NG = Not Greater Than
BPR
Business Process Redesign.
branch/plant
A business unit for which you track item quantities and costs.
Also sometimes called a location, but not to be confused with
a location within a specific warehouse.
broadcast
message
An electronic mail message that you can send to a number of
recipients.
bubble chart
A diagram that attempts to display the interrelationships of
systems, functions, or data in sequential flow. It derives its
name from the circular symbols used to enclose the statements
on the chart.
buffer
A reserved memory area used for performing input/output operations.
BU.OBJ.SUB
Business Unit.Object. Subsidiary (J.D. Edwards Account Code
Structure).
business
function event rule
An encapsulated set of business logic created through event
rules instead of C. Contrast with embedded event rule. See also
event rule.
business
function event rule
An encapsulated set of business logic created through event
rules instead of C. Contrast with embedded event rule. See also
event rule.
business
function
An encapsulated set of business rules and logic that can be
reused by many applications. Business functions can execute
all or part of a transaction, such as checking inventory, issuing
work orders, etc. Business functions contain APIs that allow
them to be called from a form, a database trigger, or an external
application. Business functions can be combined with other business
functions, forms, event rules, and other components to construct
an application. Business functions can be created through event
rules or third-generation languages like C.
business
impacts
Potential obstacles to the success of a project. These can include
major changes to business processes, policies and procedures
that are required to meet business objectives and support the
new system.
business
impact workshops
Workshops that identify, categorize and prioritize impacts and
risks to the project.
business
needs analysis
Discovery process where the client documents, in as much detail
as possible, their current processes and procedures including
all inputs, outputs and data flows throughout the organization.
This critical step in the implementation process provides output
that is used to develop procedures identifying how the client
intends to use the various ERP applications.
business
unit (BU)
The lowest level in your business where you record assets, liabilities,
income, expenses and equities. The "where" of the organization
that will be impacted by a transaction. The attributes of a
business unit are: (1.) it can belong to only one fund, (2.)
there may be several business units to a fund, and (3.) each
fund must have at least one business unit for the Balance Sheet.
— SYN. Cost center.
Business
View Design Aid (BDA)
A OneWorld GUI tool used to create, change, copy, and print
business views.
business
view
A method used by OneWorld applications to access data from database
tables. A business view selects specific columns from one or
more tables so that the data can be used in an application or
a report. It does not select specific rows, and does not contain
any physical data, but is simply a retrieval tool.
C
caching
A technique to locally store the results of input and output
operations to minimize the use of slower accesses to disk drives
and other storage devices.
CAFR
Comprehensive Annual Financial Report.
calculation
method
When you restate currency, you can choose among three calculation
methods: (1) period calculations, used for P&L accounts,
(2) balance calculations, used for balance accounts, and (3)
historical rate, used for fixed assets.
candidate
See applicant.
capital
assets
Assets of significant value with a useful life of several years
(also known as Fixed Assets).
capital
investment
The purchase of assets other than inventory. In most corporations,
such investments require a capital expenditure authorization.
capital projects
Projects that purchase or construct capital assets. Typically,
a capital project encompasses a purchase of land and/or the
construction of a building or facility.
Cardex
(Item Ledger)
The item ledger table (F4111). The table contains transaction
history for each of the items in inventory.
carrying
costs
The cost of holding, storing, insuring, controlling and handling
components and finished goods (raw, intermediate and finished
goods inventory). This is usually stated as a percentage of
an item's standard unit cost per year.
cash
basis accounting
A method of accounting that recognizes revenue and expenses
when monies are received and paid.
category
code
In user defined codes, a temporary title for an undefined category.
For example, if you are adding a code that designates different
sales regions, you could change category code 4 to Sales Region,
and define (E)ast, (W)est, (N)orth, and (S)outh as the valid
codes. Category codes were formerly known as reporting codes.
See also user defined code.
CBT
Computer Based Training.
CDT
Custom Documentation Tool.
central
objects
Objects that reside in a central location, and which consist
of two parts: the central objects data source, and central C
components. The central objects data source contains OneWorld
specifications, which are stored in a relational database. Central
C components contain business function source, header, object,
library, and DLL files, and are usually stored in directories
on the deployment server. Together, these make up central objects.
character
Any letter, number, or other symbol that a computer can read,
write, and store.
chargeback
A cash application method that generates an invoice for a disputed
amount or for the unpaid difference.
Chart
Of Accounts (COA)
A complete listing of all individual account titles and account
numbers used by a government entity in its accounting system.
check
See payment.
check-in
location
The directory structure location for the package and its set
of replicated objects. This is usually \\deploymentserver\release\path_code\\package\packagename.
The subdirectories under this path contain the central C components
for business functions.
classifications
A sub-grouping of inventory to reflect its state of availability
(for example, in-transit, in quarantine, awaiting rework).
clerk
Order taker.
client/server
A relationship between processes running on separate machines.
The server provides software services, while the client consumes
them. A server can service many clients simultaneously, and
can regulate their access to shared resources. Clients initiate
sessions, while servers wait for client requests.
CNC
See Configurable Network Computing.
COBOL
Common Business Oriented Language.
COBRA
Consolidated Omnibus Budget Reconciliation Act, which requires
most employers with group health plans to offer employees and
their dependents continued health coverage at the group rates
that the employee would otherwise have given up because of a
qualifying event (such as quitting the job). Federal and state
agencies govern COBRA coverage.
code
agency
Under the Governor's control (DAS, Banking, HHS).
column
See field.
command
A character, word, phrase, or combination of keys you use to
tell the computer to perform a defined activity.
commodities
Any equipment, materials or supplies.
commodity
price
A published price for commodity products. For example, Platt’s
price plus some additional pricing factor.
Common
User Access (CUA)
IBM's specification of a user interface definition across applications.
compa-ratio
An employee's salary divided by the midpoint amount of the employee's
pay grade.
compile
To change source code into computer readable code.
component item
A secondary item listed in a bill of material.
compulsory
stock
A quantity of stock that the government or that an agreement
with another entity requires you to hold.
Computer
Aided Design/Computer Aided Programming (CAD/CAP)
A set of automated programming tools for designing and developing
systems. These tools automate system design, generate source
code and documentation, enforce design standards, and help to
ensure consistency throughout all J.D. Edwards systems.
configurable client engine
OneWorld code that allows users to customize their display interface
for their comfort. You can move columns, set tabs for different
views, and change grid sizes. This functionality also permits
the use of Web browsers with OneWorld.
configurable
network computing (CNC)
Application architecture that permits interactive and batch
applications from a single code base to run across a TCP/IP
network of multiple server platforms and SQL databases. The
applications consist of reusable business functions and associated
data that can be configured across the network dynamically.
This allows businesses to more easily change organizational
structures, business processes, and technologies separately.
configure activity
During this activity, system processes are modified, interfaces
are developed and conversion programs are constructed. This
activity relies on the input specifications from the prior Design
Activity.
consigned
stock
Stock that is owned by one company, but that is stored at another
company. The stock is normally intended for distribution and
consumption by the second company.
consignment
agreement
An agreement where the retailer acts as an agent for the company.
The product sold from the retail site is owned by the company.
The retailer does not pay for the product upon delivery, but
only upon the sale of the product (at an agreed upon price).
consolidated invoice
An invoice that contains multiple orders. The system does not
summarize information on the consolidated invoice.
consolidation reporting
The process of combining financial statements for companies
or business units so that the different entities can be represented
by a single balance sheet or income statement. If the different
entities operate in different currencies, consolidation reporting
may be complicated by the need for currency restatement. See
also currency restatement.
consolidations
A method of grouping or combining information for several companies
or business units. Used for reports or inquiries.
constants
Parameters or codes that rarely change. The computer uses constants
to standardize information processing by an associated system.
Some examples of constants are allowing or disallowing out-of-balance
postings and having the system perform currency conversions
on all amounts. Once you set constants such as these, the system
follows these rules until you change the constants.
constitutional agency
An agency provided for by the State Constitution (State Treasurer,
Secretary of State).
contra/clearing
account
A G/L account used by the system to offset (balance) journal
entries. For example, you can use a contra/clearing account
to balance the entries created by allocations.
contract
price
A product’s price is governed by a contractual agreement
existing for a period of time between a buyer and seller. Contract
prices protect buyers during a period of rising prices by limiting
the price increases over the period of the contract.
contract reporting
The practice of reporting of each instance and the accumulation
to date of finished production against both the individual schedule
and a customer’s blanket commitments to purchase a stated
quantity. See also blanket order; blanket release.
contractor
A third party supplier of transportation resources (for hire)
—SYN. hauler, common carrier.
contribution
to profit
The selling price of an item minus its variable costs.
control
Any data entry point allowing the user to interact with an application,
such as check boxes, pull-down lists, buttons, entry fields,
and so on.
cooperative
purchasing
The combining of requirements of two or more political entities
to obtain advantages of volume purchases, reduction in administrative
expenses or other public benefits.
core
The central and foundation systems of J.D. Edwards software,
including General Accounting, Accounts Payable, Accounts Receivable,
Address Book, Financial Reporting, Financial Modeling and Budgeting,
and Back Office.
corporate
tax ID
A government identification number assigned to a company or
other entity for tax reporting purposes.
cost
allocations
A procedure used to allocate or distribute expenses, budgets,
adjustments, and so on among business units, based on collective
consumption or burden. This is usually used when direct measurement
of each business unit's consumption does not exist, or it is
not practical to bill each business unit directly for its own
consumption.
cost and
freight (C & F)
A transaction similar to cost, insurance, freight (CIF), but
under this transaction, the buyer obtains his own insurance.
See also cost, insurance and freight (CIF).
cost
center
See business unit.
cost
driver
A factor that determines effort and work load required to perform
an activity. An event or activity that incurs cost.
cost object
Any customer, product, service, contract, project, or other
work unit for which a separate cost measurement is desired.
cost of goods sold (COGS)
The cost of products sold during an accounting period, including
material, labor, and factory overhead expenses.
cost, insurance and freight
(CIF)
A sale where the buyer agrees to pay a unit price, including
the Free-On-Board (FOB) value, plus all insurance and transportation
costs, at the point of origin. This is different from a “delivered”
sale because usually it is duty-free, and the buyer accepts
the quantity and quality at the point of origin as certified
by the Bill Of Lading and the Certificate Of Analysis, instead
of paying for the quantity and quality received at the destination.
Risk and title are transferred at the point of origin, though
the seller must provide insurance in a transferable policy at
time of loading.
COTS
Commercial Off The Shelf.
credit
checking
The process of reviewing the credit worthiness of the organization.
This typically entails a review of the organization’s
Accounts Receivable balance, including its size and its relative
age, as well as the net equivalent balance of any loan or borrow
arrangements. May include a method of checking credit limits
of the parent company (the company a product is sold to, that
might be different from the company a product is shipped to).
credit memo
See credit order.
credit
message
A code used to display information about a customer's account
status, such as “Over Credit Limit.”
credit
note reimbursement
A system-generated transaction used to reclassify a credit memo
or unapplied cash record from the Accounts Receivable system
to an open voucher in the Accounts Payable system.
credit note
The physical document used to communicate the circumstances
and value of a credit order.
credit
order
A transaction with a negative amount, used to reflect products
or equipment that is received or returned. Credit orders usually
add the product back into inventory. This process is linked
with shipment/delivery confirmation. —SYN: credit memo;
return order adjustment.
critical
date
The date that identifies when crucial tasks or decisions must
be completed. Failure to meet the date may impact subsequent
tasks.
CRM
Customer Relationship Management. The process of storing and
analyzing the vast amounts of data produced by sales calls,
customer service centers and actual purchases, supposedly yielding
greater insight into customer behavior. CRM also allows business
to treat different types of customers differently; in some cases,
for instance, by responding more slowly to those who spend less,
or charging more to those who require more expensive handholding.
CRP
Conference Room Pilot. A simulation of the client's business
in a conference room environment. Scripted scenarios based on
the Business Procedures Review are processed to prove or disprove
business requirements. All outstanding issues are documented
to be reviewed at a later date.
CUM
(1) A Cumulative Update, a set of changes to J.D. Edwards software
which your organization receives on magnetic tapes, diskettes,
or CDs. (2) An acronym for cubic meter.
cumulative
price
A price determined by some combination of the item's internal
list price, base price, contract price and promotional price.
currency code
A code used to assign a currency to a customer, supplier, bank
account, company, or ledger type.
currency
restatement
The process of converting amounts from one currency into another
currency, generally for reporting purposes. It can be used,
for example, when many currencies must be restated into a single
currency for consolidated reporting.
current
library
A single library that is searched before any other user libraries
in the library list. A current library is optional and can be
different for each user or job. On displays, the current library
is represented by the value *CURLIB.
cursor
sensitive help
J.D. Edwards’ online help function that allows you to
view a description of a field, an explanation of its purpose,
and, when applicable, a list of the valid codes you can enter.
To access this information, click in a field to display the
appropriate help button.
cursor
The blinking underscore or rectangle on your screen that indicates
where the next keystroke will appear.
custom
gridlines
A dynamic row in a grid that is calculated instead of being
displayed from the database. For example, to display a grid
total, sum the values and insert a custom gridline to display
the total, using the OneWorld system function Insert Grid Row
Buffer.
customer
An individual or organization that purchases goods and services.
customer business line
A characteristic that describes the nature of the customer’s
business and that controls the relationship with that customer,
including such things as product pricing or availability.
customer ledger
The record of transactions between your company and a particular
customer.
customer payment
The payment your company receives from a customer.
customer pricing rules
In procurement, the inventory pricing rules assigned to a supplier.
In Sales, inventory pricing rules that are assigned to a customer.
customer service representative
(CSR)
An employee who communicates with customers and who usually
enters sales orders into the system. This may be a sales person
who negotiates price and trading activity. The CSR might not
be authorized to change prices. —SYN. clerk, order capture
clerk, order taker.
customer’s
usuals list
See order template.
cycle
billing
The practice of invoicing a customer on a specific date for
all sales within a specified date range. For example, a customer
may request that all sales between the first and the 15th of
the month be invoiced on the 25th. Invoicing is not done per
delivery, but per sales period. When an invoice is not sent
with the delivery, a delivery ticket is sent instead. Delivery
tickets don’t show prices or due dates. Also called periodic
invoicing, invoice cycles. See also delivery ticket.
cycle count tag
Document numbering system used for packaged lubricants. This
number is used through the entire product transportation and
invoicing process.
cycle
counts
An audit technique where a particular part of the inventory
is counted on a regular, predefined, schedule rather than once
a year.
D
DAS
Department of Administrative Services.
DASD
Data Auxiliary Storage Device.
data
character
A pattern of 8 bits.
data
dictionary
A database file consisting of the definitions, structures, and
guidelines for the usage of fields, messages, and help text
in J.D. Edwards software.
data
field
A collection of data characters.
data
integrity
The relationships between data items (fields) and whether the
values correlate correctly.
data
mart
A department-level decision-support database, which usually
obtains its data from an enterprise data warehouse. Data marts
can be either relational or multidimensional databases.
data replication
The practice of maintaining duplicate copies of data on several
machines. A single machine must “own” the data,
to ensure that the latest copy of data can be applied to a primary
location, and then copied to the other machines. This is different
from simply copying the data, where the copy is not maintained
in a central location and exists independently of the source.
data source
A specific instance of a database management system. Data source
management is performed using the Object Configuration Manager
(OCM) and the Object Map (OM).
data
structure
A group of data items that can be used for passing information
between objects, such as between forms, between forms and business
functions, or between reports and business functions.
data validation
The process of determining if data is correct when compared
to a set of conditions.
data
warehouse
A generic term for a system for storing, retrieving, and managing
large amounts of any type of data.
data
Numbers, letters, or symbols that represent facts, definitions,
conditions, and situations, that a computer can read, write,
and store.
database
driver
Software that connects an application to a specific database
management system.
database
server
A server that stores data.
database
A continuously updated collection of all information a system
uses and stores. Databases make it possible to create, store,
index, and cross reference information online.
date
pattern
A period of time set for each period in standard and 52-period
accounting.
DBMS
Data Base Management System.
DDE
Dynamic Data Exchange.
DDM
Distributed Data Management.
DDP
Distributed Data Processing.
DDS
Data Description Specifications.
debit statement
A list of debit balances.
deduction
(1) An amount by which a customer reduces payment for reasons
that might be related to a specific invoice, such as damaged
goods. (2) An amount taken out of an employee's pay, such as
for life or medical insurance.
default
data
A code, number, or parameter the system supplies when you do
not enter one. For example, if an input field’s default
is N and you do not enter something in that field, the system
supplies an N.
default
variance location
A code that identifies the location that the system uses during
putaway confirmation when you confirm a smaller quantity that
the suggested quantity.
deferred
compensation
An amount withheld from an employee's pay for retirement savings.
Deferred compensation usually is taxed later, after the employee
retires.
delayed billing
A business process where the printing/transmission of the customer's
invoice is delayed until the end of some designated period (for
example, accumulated volume discounts, Platt’s published
rates at month end).
delinquency
policy
A common set of rules that the system applies equally to a class
of customers when processing late fees and delinquency notices
in the A/R system.
delivered
A transaction where the buyer pays on the basis of delivered
quality/quantity. Risk and title are borne by the seller until
such time as the product passes to the buyer’s installation.
The seller is responsible for clearance through customs and
payment of all duties. Any in-transit contamination or loss
of cargo is the liability of the seller. In delivered transactions,
the buyer pays only for the quantity of product actually received
in storage, not on the bill of lading figures that reflect the
amount loaded.
delivery
confirmation
A transaction that verifies that the goods on an order or trip
were delivered to their destination. Part of the confirmation
may include defining the disposition of product not delivered,
for example, return to tank or left on board. See also return
confirmation.
delivery
date
The date the customer receives the product.
delivery
invoice
A document that provides the delivery instructions for a specific
order or trip, specifying the products and quantities that should
be delivered. It shows the product price, value added tax (VAT),
and any other additional charges associated with a delivery
to the customer.
delivery
ticket
An itemized list of goods shipped that is sent with the product
to the ship-to customer location. It is like an invoice except
it has no prices or due date listed, and invoices may go to
a different address than the product. Delivery tickets are used
when the customer does not want prices shown, when the customer
wants to pay against a periodic invoice, or when the product
quantity is not known until after delivery. Several delivery
tickets can roll up into a single invoice, with either separate
line items or aggregate amounts shown. See also priced delivery
ticket.
demurrage
A term widely used in the shipping industry to quantify the
amount of (and liability for) any additional costs incurred
by a loading/unloading required for trucks or ships arising
from delays and lost time. Generally, parties specify (and thereby
strictly limit) the amount of time granted to load/unload cargo.
Time spent in excess of this limit is demurrage.
denominated-in
currency
The company currency in which financial reports are based.
deploy activity
During this activity, "go live" activities are performed to
migrate the application from a development environment to a
production environment. Infrastructure is rolled out, support
structures are put in place and processes for monitoring success
are established.
descriptive
title
See user defined code.
design
activity
Documentation of the business processes and determining technical
and personnel requirements are completed during this activity.
In addition, the gaps in functionality and possible solutions
to the gaps are documented.
detail
area
A part of a program window that is used to display additional
information associated with a particular record or data item.
For example, the items sold on a sales order are listed in the
detail area. Contrast with header area. —SYN. grid.
detail area
An area on a screen that is used to display additional information
associated with a particular record or data item. For example,
the items sold on a sales order are listed in the detail area.
Contrast with header area.
detail
file
A file that contains manufacturing, routing, or specification
details. Contrast with master file.
detail
The specific information that makes up a record on the form.
—SYN. grid.
DFU
Data File Utility. An IBM product.
DIF
Data Interchange Format.
direct
connect
A transaction method where a client application connects interactively
and directly with a server application. See also batch-of-one
immediate; store and forward.
direct
cost
A cost that is traced directly to an activity or a cost object,
For example, the material issued to a particular work order
and engineering time devoted to a specific product are direct
costs to the work orders or products.
direct
ship order
A purchase order to a third-party supplier that designates the
destination as the customer. Direct ship orders occur when a
product is not available from a company-owned or operated source,
so the system creates an order to ship the product from a third-party
source directly to the customer. Such transactions can result
from loan/borrow or exchange agreements. —SYN. drop ship,
back-to-back ship, third-party supply.
discount
An allowance or deduction granted by the seller to the buyer.
A quantity discount is an allowance determined by the quantity
or value of a purchase. A cash discount is an allowance extended
to encourage payment of an invoice on or before a stated date.
A trade discount is a deduction from an established price for
items or services made by the seller to those engaged in certain
businesses.
dispatch
planning
The process of planning and scheduling of product deliveries
efficiently. Considerations include dispatch groups, scheduled
delivery date and time, preferred delivery date and time, average
delivery time for that geographical location, available resources,
and special equipment requirements at the product’s source
or destination.
displacement
days
The number of days calculated from today's date by which you
group vouchers for payment in J.D. Edwards. For example, if
today's date is March 10, and you specify three displacement
days, the system includes vouchers with a due date through March
13 in the payment group. Contrast with pay-through date.
display field
A field of information on a screen that contains a system-provided
code or parameter that you cannot change. Contrast with input
field.
display sequence
A number that the system uses to reorder a group of records
on the form.
display
(1) To cause the computer to show information on a terminal’s
screen. (2) A specific set of fields and information that a
J.D. Edwards system might show on a screen. Some screens can
show more than one display.
disposition
(1) In liquids, the indication of what should be done with bulk
product left on board a vehicle after delivery. (2) In purchase
order receipts, the process of removing an item from a receipt
route. Items could be removed because they are returned, adjusted,
reworked, scrapped, or rejected.
distributed
computing environment (DCE)
A set of integrated software services that allows software running
on multiple computers to perform in a seamless, transparent
manner to end-users. DCE provides security, directory access,
time, remote procedure calls, and files across a network.
distribution requirements
planning (DRP)
A method of analyzing the demand across multiple branch/plants
for finished goods, and creating transfer orders between the
plants to ensure that no one plant runs out of an item.
DMA
Direct Memory Access.
DNS
Do Not Spread.
document
number
A number that identifies the original document, such as voucher,
invoice, unapplied cash, journal entry, and so on.
document types
A code that identifies the origin and purpose of the transaction.
For example, a sales order is an SO and a purchase order is
an OP.
document-export
See export documents.
document-safety
See Hazardous Materials (HAZMat) documents.
domain
name
The highest-level name of an Internet website.
DOS
Disk Operating System.
download
The transfer of data to another computer, a peripheral device,
or a remote location.
draft
A promise to pay a debt. Drafts are legal payment instruments
in certain European countries.
drop
ship
See direct ship orders.
duplicated
database
A decision support database with a copy of operating data. Like
a data warehouse, it reduces the load that reports and inquiries
impose on a transactional server.
dutiable
A transaction's characteristic of requiring payment of a duty
or tax, as imported goods.
duty
A payment due to the government during a sale of goods, especially
a tax imposed on imports, exports or manufactured goods. Duty
can be based on a product’s end use and is subject to
other taxes and discounts. Unlike taxes, which tend to be based
on percentages, duties tend to be fixed amounts. The same ship-to
customer may have two different customer ID numbers (duty-free
and requires duty) to designate the duty attached to a sale.
Depending upon the country, duty may be displayed as a line
item on an invoice, or be built into an item’s price.
duty-free
A transaction's characteristic of not requiring payment of a
duty or tax during the sale of goods. The records for the customer
receiving the product (ship-to customer) indicate duty-free
sales. The same ship-to customer may have two different customer
ID numbers (duty-free and requires duty) to designate the duty
attached to a sale. Product item codes or the Duty Status assigned
on the End Use preference determine if a product is duty-free.
dynamic link library
(DLL)
A set of programs that are called by an executable file when
the executable file starts running. The DLL does not have to
be linked to an executable file, which allows many different
applications to use it. DLLs usually contain common functions.
dynamic partitioning
The practice of dynamically distributing programs or data to
several tiers of a client/server system.
dynamic
A display or data element that is constantly updated with new
information.
E
EAI
Enterprise Application Integration. Making different business
software programs place nicely with each other. EAI is already
fairly well advanced in larger businesses, which have emphasized
sharing data among personnel, logistics, manufacturing and accounting
systems that were originally designed to work independently.
These days, EAI more often refers to the sharing of data between
software systems at different companies – a task of much
greater complexity, given that most companies have customized
their older software systems to their particular needs.
e-commerce
Electronic commerce. The conducting of business communication
and transactions over networks and through computers. As most
restrictively defined, electronic commerce is the buying and
selling of goods and services, and the transfer of funds, through
digital communications. However, electronic commerce also includes
all inter-company and intra-company functions (such as marketing,
finance, manufacturing, selling, and negotiation) that enable
commerce and use electronic mail, EDI, file transfer, fax, video
conferencing, workflow, or interaction with a remote computer.
ECS
Electronic Customer Support.
EDA
Estimated Date Available.
EDI
See Electronic Data Interchange.
edit
(1) To make changes to a file by adding, changing, or removing
information. (2) The program function of highlighting fields
into which you have entered inadequate or incorrect data.
EDP
Electronic Data Processing. Computerized systems used to manage
accounting processes.
effective
date
The date upon which an address, item, transaction, or table
becomes effective. Examples include the date a change in address
becomes effective, or the date a tax rate becomes effective.
In the Address Book system, effective dates allow you to track
past and future addresses for suppliers and customers.
Electronic Data Interchange
The paperless (electronic) transmission, in a standard syntax,
of a given business document from computer to computer (for
example, the exchange of purchase orders, shipment authorizations,
advanced shipment notices, and invoices, using standardized
document formats). —SYN. Electronic commerce.
Electronic Funds Transfer (EFT)
A method of transferring funds from one company's bank account
to that of another company.
ElS
Executive Information System.
embedded
event rule
An event rule that is specific to a particular table or application,
such as form-to-form calls, hiding a field according to a processing
option, and calling business functions. Contrast with business
function event rule. See also event rule.
employee
history
Historical records of changes to employee information.
employee turnover
The ratio of the number of employees entering a department or
organization to the number of employees leaving, for any reason.
employee work center
A central location for sending and receiving all OneWorld messages
(system and user generated). Each user has a mailbox which contains
messages that can be read, reassigned, escalated, replied to,
and forwarded. The user can also use Microsoft Exchange to view
the messages.
employee
A person who works for and who is paid by an organization.
encapsulation
The ability to confine access to and manipulation of data within
an object to the procedures that contribute to the definition
of that object.
end
item
A product sold as a completed item or repair part. Any item
subject to a customer order or sales forecast. —SYN. end
product, finished goods, finished product.
ending
inventory
A statement of on-hand quantities at the end of a period often
terminated by a verification of physical inventory. —SYN.
inventory or finished goods inventory.
engagement
letter
A letter identifying the mutual understandings and initial expectation
of the client and J.D. Edwards.
enhanced
analysis database
A database containing a subset of operational data. An enhanced
analysis database processes the data separately to speed up
report generation and query responses. Use this when external
and source data must be merged, or when performing trend analysis
or regulatory reporting on historical data. See also duplicated
database; enterprise data warehouse.
enterprise
data warehouse
A large relational database containing data from many parts
of the company. Data marts retrieve data from here. See also
duplicated database; enhanced analysis database.
Enterprise
Resource Planning (ERP)
A closed-loop, integrated system that enables manufacturers
and distributors to coordinate all of the activities necessary
to fulfill customer demand. This includes activities associated
with suppliers, customers, inventory, shop floor, product costing
and accounting, forecasting, and planning and scheduling.
enterprise server
A database server and logic server. See database server. —SYN:
host.
Enterprise Workflow
Management
A system that provides a way of automating tasks, such as notifying
a manager that a requisition is waiting for approval, using
an email-based process flow across a network.
environment
The list of J.D. Edwards files or data required by a user to
perform certain tasks. Each J.D. Edwards environment is separate
from other environments, which allows users to avoid interfering
with each other's work. For example, a programmer might have
access to a test environment and a production (live data) environment.
Most users have access only to the production environment.
EOM
End of Month.
ERP
Enterprise Resource Planning. An enterprise resource planning
system is a software system that enables an organization to
manage the effective and efficient use of its resources. Among
the most important attributes of ERP are its ability to: (1.)
automate and integrate the majority of the State's administrative
processes, (2.) share common data and practices across the entire
enterprise, and (3.) produce and access information in a real-time
environment.
EOQ
Economic Order Quantity, the minimum quantity of an item to
order at the lowest available per-unit price possible.
ERISA
Employee Retirement Income Security Act of 1974, which protects
employees who participate in employer-sponsored benefit plans
and the employees' beneficiaries. The law establishes standards
for conduct, responsibility, and obligations for employee benefit
plan fiduciaries. The law specifies rules for benefit plan participation,
vesting, and funding for new/existing plans. It also provides
employees with remedies, sanctions, and access to the federal
courts.
ESS
Employee Self Service.
ETO
Engineered To Order.
event
rule
A logic statement used to create complex business logic easily.
These logic statements can be attached to applications or database
events, and are executed when the defined event occurs, such
as opening a form, selecting a menu option, or selecting a record.
An event rule can validate data, send a message to a user, call
a business function, or perform other actions. There are two
types of event rules: embedded event rules, and business function
event rules.
event
An action that occurs when an interactive or batch application
is running. Events can be such things as tabbing out of an edit
control, clicking a button, opening a form, or performing a
page break on a report. Event rules govern available actions
in a form.
executable
file
A program that can be run from the computer's operating system.
—SYN: application; program.
execute
See run.
Exit bar
The tall pane with icons in the left portion of many OneWorld
program windows. (There is no Exit bar in OneWorld Explorer.)
The Exit bar is a visual representation of commands that were
once assigned to function keys and option numbers in older formats
of J.D. Edwards' software. If your Exit bar does not display,
select Preferences, Exit Bar on any OneWorld program window.
exit
(1) To interrupt or leave a computer program by pressing a specific
key or a sequence of keys. (2) An option or function key displayed
on a screen that allows you to access another screen.
expedient method
See A/P Ledger method.
expedite
To “rush” or “chase” production orders
because of an increase in relative priority of sales orders
that are needed in less than the normal leadtime.
expenditures
Where accounts are kept on the accrual or modified accrual basis
of accounting, the cost of goods received or services rendered
regardless of when cash payments are made. When accounts are
kept on a cash basis, expenditures are recognized only when
cash payments for the above purposes are made.
export
documents
Documents required to accompany a shipment of product across
national boundaries.
export
invoice
Any one of several specially formatted invoices required for
customs or commercial purposes and that contain mandated information
in addition to that required by the customer.
F
facilities
The physical office, plant or warehouse and the equipment each
contains.
fast path
method
See A/P Ledger method.
Fast
Path
A method of using a menu ID or shortcut to display a menu or
window in J.D. Edwards.
FDA
File Design Aid. A J.D. Edwards design tool.
field
(1) An area on a screen that represents a particular type of
information, such as name, document type, or amount. Fields
that you can enter data into are designated with underscores.
(2) A defined area within a record that contains a specific
piece of information. For example, a vendor record consists
of the fields Vendor Name, Address, and Telephone Number. The
Vendor Name field contains just the name of the vendor. See
also display field; input field.
FIFO
See First In, First Out.
file
A collection of related data records organized for a specific
use and electronically stored by the computer under one name.
—SYN. table.
finance
charge
An amount charged to a customer based on a percentage assessed
on an unpaid invoice exceeding the grace period.
financial
reporting date
The user defined date used by J.D. Edwards when you run financial
reports.
financial systems
The central and foundational systems of J.D. Edwards software,
including General Accounting, Accounts Payable, Accounts Receivable,
Address Book, Financial Reporting, Financial Modeling and Allocations,
and Back Office. See also core.
financials
Money-related business processes such as accounts payable, accounts
receivable, budgeting, general ledger, etc.
find/browse
A type of form used to: (1) Search, view, and select records
in a detail area. (2) Delete records. (3) Exit to another form.
(4) Provide an entry point for most applications.
firewall
A security technology that allows a company to test, filter,
and route all incoming messages.
First
In, First Out (FIFO)
A method of inventory valuation for accounting purposes, based
on the assumption that oldest inventory (first in) is the first
to be used (first out). There is no relationship with the actual
physical movement of specific items. See also Last In, First
Out.
fiscal year
A company's tax reporting year. Retained earnings are generally
calculated at the end of a fiscal year. It is often different
than a calendar year. For example, a fiscal year may be the
period of October 1 through September 30.
fiscal
year end
At the end of the year, this is the process by which assets,
liabilities, equity, revenue and expense accounts are adjusted
to meet GAAP (Generally Accepted Accounting Principles).
fix/inspect
A type of form used to view, add, or modify existing records.
A fix/inspect form does not have a detail area.
fixed
cost
An expenditure that does not vary with the production volume
(for example, rent, property tax, and salaries of certain personnel).
flash message
A code that you define to describe the credit status of a customer.
Examples include Over Credit Limit, COD Only, Bad Credit Risk,
and Requires A Purchase Order.
flexible
account numbers
In distribution, the format of account numbers for journal entries.
The format you set up must be the three segments that consist
of a business unit, object, and subsidiary.
float
days
The number of days from the time you write a payment to the
time the bank makes the payment and deducts the amount from
your bank account.
Form
Design Aid (FDA)
A OneWorld development tool used to build interactive applications
and forms.
form interconnection
A link that allows one form to pass data to another. Form interconnections
can be attached to any event, but are normally triggered by
a button click.
form
type
There are seven form types in OneWorld: (1) find/browse, (2)
fix/inspect, (3) header detail, (4) headerless detail, (5) message,
(6) parent/child, and (7) search/select.
form
The element of the OneWorld graphical user interface by which
the user exchanges data with interactive applications. Forms
are made up of controls, such as fields, options, and the grid.
These controls allow the user to retrieve information, add and
revise information, and navigate through an application to accomplish
a task. —SYN. window.
fourth
generation language (4GL)
A programming language, such as Structured Query Language, that
allows you to specify what to do, and it determines how to do
it.
Free On Board (FOB)
(1) The terms of a sale that identify where title passes to
the buyer. (2) A transaction in which the seller provides a
product at an agreed unit price, at a specified loading location
within a specified period. It is the buyer’s responsibility
to arrange for the transportation and insurance, and lift the
material within the specified loading/unloading time (laytime).
freestock
The quantity of product that can be promised for sale or transfer
at a particular time, taking into consideration current on-hand
quantities, replenishments in process and anticipated demand.
freight (charge)
A cost incurred for the transportation of product between two
points, as well any charges for related services.
FTP
File Transfer Protocol.
function
A separate feature within a facility that allows you to perform
a specific task (for example, the field help function).
functional server
A central system location for standard business rules about
entering documents such as vouchers, invoices, and journal entries.
Functional servers ensure uniform processing according to guidelines
you establish.
future
commitment
The quantity of items on order whose requested shipment date
is beyond the standard commitment period specified in the branch/plant's
constants.
G
G/L
method
One of the two methods J.D. Edwards provides to process 1099
tax reporting forms. Using this method, you produce 1099s from
data stored in the Account Ledger table (F0911). Also called
the tough/right method.
G/L
offset
An account used by the post program to create automatic offset
entries. In OneWorld, a posting program uses an offset account
(usually an A/R or an A/P trade account) to compensate for one-sided
voucher expense or cash receipt entries.
G/L
posted code
A system code that indicates the status of individual documents.
For example, P indicates that a voucher or invoice has been
posted.
GA; G/A
General Accounting. —SYN. GL, G/L; general ledger.
gain
(1) An increase in value of product attributed to an increase
in its measured quantity. (2) An increase in profit attributable
to the reduction of a transaction’s quantity. (3) An increase
in inventory when an actual measurement of the physical inventory
is greater than the book inventory shown on the computer. As
this is an unidentified gain, research might be done to determine
if the gain is associated with temperature, over shipment, or
for other reasons.
gate-pass
confirmation
See shipping confirmation.
general
ledger receipt
A receipt that is directly applied to a G/L account without
being applied to a specific invoice. These are typically non-A/R
receipts.
general ledger
A ledger that contains all the accounts needed to prepare an
income statement and balance sheet.
GL;
G/L
General Ledger.
glossary
See data dictionary.
go
live
The time when end users will begin using NIS for their particular
business purposes.
Goods
and Services Tax (GST)
A tax assessed in Canada.
grant
A contribution of assets (usually by cash) by one government
entity (or other organization) to another. Most often, these
contributions are made to local governments from the state and
federal governments. Grants are usually made for specified purposes.
Graphical User Interface
(GUI)
Modern user interfacing technique that utilized the graphics
technology of desktop systems to enhance the presentation of
textual and numeric data, graphical information and application
control.
grid
See detail area.
gross
up
The process that J.D. Edwards uses to calculate gross wages
from net pay. Use the gross up feature to determine the gross
amount of a payment that produces a specific net payment for
the employee.
gross
weight
See weight.
H
hard
commitment
The act of reserving items to fill an order from a specific
warehouse location/lot.
hard
copy
A presentation of computer information printed on paper. —SYN.
printout.
hardware
The computer itself and any of the peripheral devises that are
a part of the system.
hash
total
A sum produced by numbers with different meanings. For example,
adding amounts in different currencies.
Hazardous
Materials (HAZMat) documents
Documents that required to accompany a product shipment that
describe the product’s properties and include handling,
transport, and emergency instructions.
head
count
The number of people in a particular position, department or
organization.
header
area
In J.D. Edwards software, the area at the top of a screen or
window, which controls or pertains to all of the information
displayed in the detail area. For example, a customer's address
number is part of a sales order's header area. Contrast with
detail area.
header/detail
A type of form used to add, change, or delete records from two
different tables, which usually have a parent/child relationship.
headerless detail
A type of form used to work with multiple records in a detail
area. You can change the records in the detail area.
held order
An order that cannot be fulfilled until certain conditions are
met. Examples of held orders are a suspend order, back order,
or conditional order. If an order is on hold for credit reasons,
it cannot be shipped.
highly
compensated employee (HCE)
An employee who (1) owns at least five percent of the company
during the past two years, or who (2) earned more than $80,000
and was in the top 20 percent of employees ranked by compensation.
This is a standard used for 401(k) discrimination tests.
HIPAA
Health Insurance Portability and Accountability Act, a federal
law that prevents health insurance companies from denying employees
coverage or charging them higher premiums because of their medical
condition. The law requires that insurance companies allow terminated
employees to keep their medical coverage.
HMC
Horizontal Microcode.
holding
costs
A calculation of the cost of money, storage, warehousing, personnel,
insurance, and so forth, over the number of days material sits
idle. See also carrying costs.
host
The computer on which a website is physically located.
HyperText Markup Language
(HTML)
HTML is not really programming language, but a way to format
text by placing marks around the text.
HTTP
Hyper Text Transfer Protocol. A protocol that tells computers
how to communicate with each other.
hypertext
A database system that provides links between text, sound, video,
and graphics, which provides the means to change seamlessly
back and forth or to combine them.
I
IBT
Inter-agency Billing Transaction. This is the mechanism
within NIS for billing agencies. Formerly known as ITD
- Intrastate Transaction Document.
I/O
Input/Output.
ICCC
InterCompany Cost Center.
ICF
Intersystem Communication Function.
ICH
InterCompany Hub.
IDDU
Interactive Data Definition Utility. An IBM product.
IMP
Internal Microprogram Load.
IMPI
Internal Microprogramming Interface.
implementation
methodology
The steps taken by the J.D. Edwards core team to install the
software in a thorough and consistent manner.
incremental
cost
(1) The cost associated with increasing the output of an activity
or project above some base level. (2) The additional cost associated
with selecting one economic or business alternative over another
such as the difference between working overtime or subcontracting
the work. (3) The cost associated with increasing the quantity
of a cost driver. —SYN: differential cost.
index
Represents both an ordering of values and a uniqueness of values
that provide efficient access to data in table rows. An index
is made up of one or more columns in the table.
indexed
allocations
A procedure used to allocate or distribute expenses, budgets,
adjustments, and so on, among business units, based on a fixed
percentage.
indirect
costs
Costs that are not directly incurred by a particular job or
operation. Certain utility costs, such as plant heating, are
often indirect. An indirect cost is typically distributed to
the product through the overhead rate.
indirect
measurement
The process of determining the quantity on hand by (a) measuring
the storage vessels and calculating the content’s balance
quantity, or (b) theoretically calculating consumption of ingredients
and deducting them from the on-hand balance.
inheritance
The ability of a class to receive all or part of the data and
procedure definitions from a parent class. Inheritance enhances
development through the reuse of classes and their related code.
initialize
(1) To format a computer disk to accept data. (2) To boot up
a computer by loading the system files it needs to become functional.
input field
An area on a screen where you type data, values, or characters.
A field represents a specific type of information such as name,
document type, or amount. Contrast with display field.
input queue
A repository for the records or reports that have been submitted
for processing by the system. See also output queue.
input
Information you enter in the input fields on a screen or that
the computer enters from other programs and then edits and stores
in files.
inspection
The process of measuring, examining, testing, or gauging one
or more characteristics of a product or service and comparing
the result with a specified requirements to determine whether
conformity is achieved for each characteristic.
install
system code
The code that identifies a J.D. Edwards system. Examples are
01 for the Address Book system, 04 for the Accounts Payable
system, and 09 for the General accounting system.
integrated system
A term used to describe components (modules) of a system which
work together to achieve multiple business processes and one
in which information or data is shared across the various components.
Information does not have to be entered multiple times. As soon
as the data is entered it is available throughout the enterprise.
integrated toolset
A OneWorld toolset used to build interactive and batch applications,
as well as reporting and other batch processes, change management,
and basic data warehousing facilities.
integrity
test
A process used to supplement a company's internal balancing
procedures by locating and reporting balancing problems and
data inconsistencies.
integrity
Soundness, completeness.
interactive
processing
A job the computer performs in response to commands you enter
from a terminal. During interactive processing, you are in direct
communication with the computer, and it might prompt you for
additional information during the processing of your request.
Contrast with batch processing. See also online.
interbranch
sales order
A sales order used for transactions between branch/plants other
than the selling branch/plant.
interest
invoice
An invoice calculated on paid invoices whose payment was received
after the specified due dates.
interest
rate computation code
A code used to define the rates and effective dates used for
calculating interest charges.
interface
Hardware or software that forms a link between devices and allows
them to communicate with each other.
internal
list price
The price as given in an internal list or catalog used by a
company’s employees for reference purposes. See also non-list
price; list price.
Internet
The worldwide collection of servers, applications and information
available to a web browser through a phone line or a network
connection.
interoperability
The ability of different computer systems, networks, operating
systems, and applications to work together and share information.
inter-plant transfer
The movement of goods from one manufacturing facility or warehouse
to another. Typically, both facilities belong to the same corporation,
with the receiving facility further processing the goods. An
inter-plant transfer order usually creates a purchase order
for the shipping location and a sales order for the receiving
location. —SYN: interbranch transfer order.
intranet
A small Internet confined to one company.
invalid
account
A G/L account that has not been set up in the J.D. Edwards Account
Master table (F0901).
inventory
pricing rules
A discount method that is used for supplier purchases and customer
sales. The method is based on effectivity date, up-to quantities,
and an price/cost adjustment factor.
inventory
reconciliation
The physical inventory count is compared with the book inventory
quantities, and differences are reconciled, with any gains or
losses recorded. See also cycle counts.
inventory
turn
The number of times that the inventory cycles, or turns over
in a year. A frequently used method to compute inventory turnover
is to divide the annual costs of sales by the average inventory
level.
invoice cycles
See cycle billing.
invoice
match
A receipt application method where the receipt is applied to
specific invoices. A discount can be allowed or disallowed using
invoice match.
invoice
An itemized list of goods shipped and/or services rendered,
stating quantities, prices, fees, shipping charges, and so forth.
In the energy/chemical industry, the invoice format can vary
based upon product group. Also, companies often have their invoices
mailed to a different address than where they ship products.
In such cases, the “bill-to” address differs from
the “ship-to” address. Invoices sometimes show dual
units of measure (for example, gallons and barrels equivalent
in liters). See also delivery ticket.
IP
A connectionless communication protocol that transmits datagrams
(self-contained packets of information that are forwarded by
routers based on their address and the routing table information
contained in the routers). Every node on a TCP/IP network requires
an address that identifies both a network and a local host or
node on the network. In most cases the network administrator
sets up these addresses when installing new workstations. Some
workstations request a dynamically-assigned address from the
server when they boot up.
IPL
Initial Program Load.
Iserver
Service
A J.D. Edwards internet server service used to speed delivery
of the Java class files from the database to the client.
ISO 9000
A series of standards established by the International Standards
Organization, designed as a measure of product and service quality.
ISP
Internet Service Provider. This is your connection to the Internet
(e.g., AOL, MSN).
ISR
Initial Scope and Requirements meeting.
ITB
Invitation To Bid. The written solicitation document used by
the State Purchasing Bureau for seeking competition and obtaining
bid responses.
item
availability
The on hand inventory balance minus allocations, backorders,
and quantities withheld for quality problems.
item
master record
The master record for an item. It contains identifying and descriptive
data and control values (leadtimes, lot sizes, etc.). It also
may contain data on inventory status, requirements, planned
orders, and costs. Manufactured item records are linked together
by product structure records that define the bill of material
for an item.
item number
A number that serves to uniquely identify an item in the J.D.
Edwards system. —SYN. part number.
item
Any unique manufactured or purchased part, material, intermediate,
subassembly, or product. Each item is assigned a unique item
number in the J.D. Edwards system.
ITF
Interactive Terminal Facility.
J
JAD
Joint Application Design. The JAD is a common method of getting
the prospective users to a new computer system (application)
together with the people who will be designing such a system
(hence "joint"). A JAD traditionally precedes development work
for an application written entirely by a group of in-house developers.
jargon
A J.D. Edwards term for system-specific help text. You base
your help text on a specific reporting code you designate in
the Data Dictionary Glossary. You can display this text as part
of online help.
Java
Database Connectivity (JDBC)
Sun Microsystems' standard method of accessing Java databases.
Java
An Internet executable language developed by Sun Microsystems
that is platform-independent. Java applications (applets) can
be downloaded and executed from a Java-enabled web browser.
JDE
J.D. Edwards. NIS Project's software provider.
JDEBASE
Database Middleware
A J.D. Edwards proprietary database middleware package that
provides platform-independent APIs for multi-database access,
used both as interactive and batch engines to dynamically generate
platform-specific SQL depending on the datasource request, and
as open APIs for advanced C business function writing, which
are used by the engines to generate platform-specific SQL dynamically.
The middleware also provides client-to-server and server-to-server
database access, using third-party drivers such as Client Access
400 and open database connectivity (ODBC).
JDECallObject
An application programming interface used by business functions
to call other business functions.
jdeini
A J.D. Edwards file (or AS/400 member) that provides runtime
settings required to initialize OneWorld. Specific versions
of this file/member must exist on each machine that runs OneWorld,
whether it is a client or server.
JDENET
communications middleware
J.D. Edwards proprietary communications middleware package for
OneWorld. It is a peer-to-peer, message-based, socket-based,
multi-process communications middleware package. It handles
client-to-server and server-to-server communications for all
OneWorld supported platforms.
JDENET
J.D. Edwards' proprietary middleware software. JDENET is a messaging
software package.
job
queue
A group of jobs waiting to be batch processed.
journal
entries
Business transactions that are stated in terms of equal debits
and credits to accounts in the chart or accounts. Most journal
entries are based on source documents such as vouchers or invoices.
Just In Time Installation
(JITI)
OneWorld's method of replicating objects from the central object
location to a workstation, dynamically.
Just
In Time Replication (JITR)
OneWorld's method of replicating data to individual workstations.
OneWorld replicates new records only when the user requests
the data. Use Pull Replication to replicate changes, deletions,
and updates.
K
key
general ledger account (Key G/L)
See automatic accounting instruction.
KEY
One or more columns that identify one or more records in a database
table.
L
Last In, First Out (LIFO)
A stock accounting rule that assumes that each outbound movement
of a product draws against the most recent inbound receipts
of that same product. See also First In, First Out.
LAN
Local Area Network. Two or more computers that are linked within
an office or building to share programs, data, output devices
(i.e., printers), etc.
leading
zeros
A series of zeros that some fields in J.D. Edwards place in
front of a value to fill up the field completely.
leadtime
(1) A span of time required to perform a process (or series
of operations). (2) In a logistics context, the time between
recognition of the need for an order and the receipt of goods.
Individual components of leadtime can include order preparation
time, queue time, move or transportation time, and receiving
and inspection time.
ledger
type
A ledger used by the system for a particular purpose. For example,
all transactions are recorded in the AA (actual amounts) ledger
type in their domestic currency. The same transactions may also
be stored in the CA (foreign currency) ledger type. Also known
as a ledger.
level check
A mechanism of the OS/400 that assures that a file version and
program using that file are in sync with one another.
Level Of Detail
(1) The degree to which information is summarized. The highest
level of detail is 1 (most general) and the lowest level of
detail is 9 (most specific). (2) The degree of difficulty of
J.D. Edwards menus. There are eight levels: major product directories,
product groups, basic operations, intermediate operations, advanced
operations, computer operations, programmers, and advanced programmers.
LIFO
See Last In, First Out.
line
of business
A segment of the customer base and the products or product lines
they typically purchase. Line of business may be a factor in
pricing products.
link
A connection between two computers or a computer and its peripherals.
On the Internet, a link is a graphic or text that will transport
you from one Internet site to another.
LIOM
Line Input/Output Manager.
list
price
The retail price as given in a list or catalog, variously discounted
in sales to dealers or industrial customers. The list price
is calculated from the base price. See also non-list price;
internal list price.
liter
Unit volume in the metric system equal to 61.025 cubic inches
or 0.264178 gallons US liquid.
load
balancing
The process of physically arranging components of a load by
weight and height to ensure the safety of the trip.
load confirmation
See shipping confirmation.
load
date
Date the product leaves the plant or warehouse.
loading
note
A document that tells the delivery driver how much of the item
to load and describes how the driver should load the item (unless
the loading is automated). The note includes trip number, sequence
number and loading sequence information. There are both packaged
and bulk loading notes. —SYN. pick list, pick slip, packing
slip.
location
A code that identifies the place where items are stored in a
warehouse. This can also be a place where a process is underway,
such as staging, receiving, shipping, or inspection locations.
location
A geographical spot which can be identified by latitude and
longitude. Commonly used to refer to the site of a plant, warehouse
or other place of business. A specific space in a warehouse
(or tank) where a product is stored.
LOD
See Level Of Detail.
logged
receipt
A receipt that is not applied to a specific customer or invoice,
but instead is applied to a suspense account, where it is held
until it is redistributed to the correct customer account(s).
logged voucher
See voucher logging.
logical
file
A set of keys or indices used for direct access or ordered access
to the records in a physical file. There can be several logical
files with different accesses to a physical file.
loss
The decrease in inventory when physical inventory is less than
the book inventory shown on the computer. This is an unidentified
loss, and further research might be done to determine the reason
for the loss.
lot number
A number that identifies a designated group of related items
manufactured in a single run or received from a vendor in a
single shipment.
lot
A quantity produced together and sharing the same resultant
specifications and production costs.
LOV
List Of Values.
LRS
Loading Rack System.
M
mail
distribution list
A list of people to whom you send electronic mail (e-mail) messages.
This list enables you to quickly send notices, instructions,
or requests to a predefined group of people.
manual
invoices
Invoices that are generated after recording manual or “milk
run” product deliveries. Recorded after-the-fact into
the system.
margin
The difference between the cost and the selling price of goods
produced and sold. —SYN. profit margin.
marketing
unit
The unit of measure (UOM) for sales. UOM in which sales price
is stated and customer orders are booked. May require conversion
from stocking UOM and/or planning UOM.
master
business function
A central location for standard business rules for entering
transactions like vouchers, invoices, and journal entries. MBFs
enforce uniform transaction processing.
master
data
A term used to describe information which is relatively stable,
remaining fairly constant over time. Examples are customers,
vendors, and items. See also master file.
master
file
A computer file that a system uses to store data and information
that is permanent and necessary to the system’s operation.
Master files might contain data or information such as paid
tax amounts, vendor names, and vendor addresses.
master
table
A computer table that a system uses to store data and information
which is permanent and necessary to the system's operation.
Master tables might contain data or information such as paid
tax amounts and supplier names and addresses.
matching
document
A document associated with an original document to complete
or change a transaction.
material
list
A statement of ingredients (materials) required out of storage
to support production.
MDA
Menu Design Aid. A J.D. Edwards design tool.
media
object
A file or text attached to a J.D. Edwards record. Media objects
can be text, images, files, or shortcuts.
menu
bar
The words displayed at the top of any OneWorld window, such
as File, Edit, View, and so on. Click these words to display
a pull-down menu of commands.
menu
levels
See level of detail.
menu
masking
A security feature of J.D. Edwards systems that lets you prevent
individual users from accessing specified menus or menu selections.
The system does not display the menus or menu selections to
unauthorized users.
menu
message
Text that appears on a screen after you make a menu selection.
It displays a warning, caution, or information about the requested
selection.
menu traveling
A method of moving between menus by typing the menu identifier
in the selection field of the screen.
menu
tree
The chain of menus displayed on the left side of J.D. Edwards'
OneWorld Explorer. This “tree” shows the relationships
of menus to each other, and permits quick navigation. If your
menu tree does not display, click on the OneWorld Explorer
tool bar.
menu
The OneWorld Explorer display, with one or more program or menu
selections. Double-click a selection to access it.
Messaging Application Programming
Interface (MAPI)
An architecture that defines a messaging system's components
and their behavior. It also defines the interface between the
messaging system and the components.
Method
Blue
IBM's project management implementation methodology.
method of payment
The financial instrument that can be used to retire the debt
incurred. This may be cash, check, post-dated check, letter
of credit, and so forth.
MI
Machine Interface.
middleware
The distributed software needed to support client/server interaction.
milestone
Significant event or achievement that marks the completion of
a group of tasks in the implementation plan.
modal
A characteristic describing a restrictive interaction created
by a given operating condition. Modal often describes a secondary
window that limits a user's interaction with other windows.
A secondary window can be modal with respect to its primary
window, or to the entire system. The user must close a modal
dialog box before the application can continue.
mode
A code that specifies whether amounts are in the domestic currency
of the company the invoices or vouchers are associated with,
or in the foreign currency of the transaction.
modeless
The characteristic describing a free interaction, without limits.
Modeless often describes a secondary window that does not restrict
a user's interaction with other windows. A modeless dialog box
stays on the screen and is available for use at any time, but
does not prevent the user from performing other activities in
the application.
monetary
account
(1) In common usage, any funds account. (2) In J.D. Edwards
usage, a bank account limited to transactions in a single currency.
multiple AAI revisions
The process of revising several automatic accounting instructions
at one time.
multiple
stocking locations
Authorized storage locations for the same item number at locations
in addition to the primary stocking location.
multitier
architecture
A client/server structure that permits multilevel processing.
A tier designates the computers that can be used to complete
a particular task.
MVS
Multiple Virtual Storage.
N
NAS
Nebraska Accounting System. Currently, the State Of Nebraska's
central financial system. NIS will replace NAS.
negative
pay item
An entry in an account to indicate a prepayment. For example,
this could be a prepayment for supplies before they are delivered.
These are stored as pending entries, which are assigned negative
amounts. After the debit arrives, the prepayment is cleared
by entering the voucher and processing it as a pay item. A negative
pay item can result from entering a debit memo (in A/P) or a
credit memo (in A/R).
NEIS
Nebraska Employee Information System. Currently, the State Of
Nebraska's payroll system. NIS will replace NEIS.
net weight
See weight.
network
A number of interconnected computers and peripherals for information
exchange.
network computer
A stripped-down PC with little memory or disk space that can
be used for network-based applications via a network browser.
It is intended to be a lower-cost hardware solution for companies
at any one time.
newsgroups
Also called usenets, they are ongoing discussion groups among
people on the Internet who share a mutual interest.
next number facility
A software facility you use to control the automatic numbering
of such items as new G/L accounts, vouchers, and addresses.
It lets you specify your desired numbering system and provides
a method to increment numbers to reduce transposition and typing
errors. It is used to control the automatic numbering of such
items as new G/L accounts, vouchers, address book numbers, invoice
numbers and so forth.
next
status
The next step in the life cycle of a transaction, such as a
payment in Accounts Payable, or a sales order in Sales Order
Management.
NIS
Nebraska Information System project
non-code
agency
Under control of Boards and Commissions; i.e., Game and Parks,
Education.
non-join
logical file
Presents records that are composed of fields extracted from
just one physical record, but can effectively merge two or more
physical files.
non-list
price
A price for bulk products that is determined by its own algorithms,
such as a rolling average, commodity price plus. See also internal
list price; list price.
nonprimary
record
A record of the companies that make up the primary record. When
you summarize tax IDs, all companies with the same federal corporate
tax ID are summarized together under the parent.
non-significant
part numbers
Part numbers that are assigned to each part but do not convey
any information about the part. They are identifiers, not descriptors.
Contrast with significant part numbers.
non-stock
items
Items not counted as part of inventory, such as office supplies
or packaging materials.
NSF
receipt
A non-sufficient funds receipt, which is a payment that cannot
be honored by the customer's bank because the customer's account
lacks funds. An NSF receipt reverses the receipt and reopens
the invoice item.
numeric
character
A digit (0 through 9) that represents data. Contrast with alphabetic
character and alphanumeric character.
O
OASDI
Old Age, Survivors and Disability Insurance. This is the legal
term for Social Security (the Federal Insurance Contributions
Act).
Object Configuration
Manager (OCM)
The control center for the runtime environment. It keeps track
of runtime locations for business functions, data, and batch
applications. When one of these objects is called, the OCM directs
access to it using defaults and overrides for a given user/environment
combination. —SYN: Object Request Broker.
object
embedding
The act of placing an object into another document. The object
keeps its association with the application that created it.
Any changes made to the object are stored only in that instance
of the object. See also object linking.
object
existence
The right to delete an object from the system.
object
librarian
A storehouse of all versions, applications, and business functions
that are reusable in building applications. It provides check-in/check-out
capabilities for developers and controls the creation, modification,
and use of OneWorld objects. The Object Librarian supports multiple
environments and allows objects to be moved easily from one
environment to another.
object
linking and embedding (OLE)
A method of integrating objects from different applications,
such as graphics, spreadsheets, text, audio clips and graphics.
See also object embedding; object linking.
object
linking
The process of linking an object to another document. This creates
a reference from the object to the file it is stored in, and
to the application that created the object. When the object
is changed, the change is reflected in the application as well
as anywhere else the object has been linked. See also object
embedding.
object management
The right to change the name or library of an object. For physical
files, the right to create a logical file over it.
object operational
The right to display the description of an object and the right
to the general use of that object.
object
orientation
Everything on the AS400 system that can be stored or retrieved
is contained in an object.
object
A discrete entity.
object
A self-sufficient entity that contains data and functions to
manipulate the data. In OneWorld, an object is a reusable entity
that is based on software specifications created by the OneWorld
toolset. See also object librarian.
object-based
technology (OBT)
A technology that supports classes, polymorphism, inheritance,
or encapsulation, or other principles of object-oriented technology.
offline
Computer functions that are not under the continuous control
of the system. For example, if you were to run a certain job
on a PC and then transfer the results to a host computer, that
job would be considered an offline function. Contrast with online.
OneWorld application
An interactive or batch process that executes business functionality
in OneWorld. It consists of reusable business functions and
associated data that are platform-independent, and that can
be configured across a TCP/IP network dynamically.
OneWorld development computer
A standard OneWorld Windows computer with the additional components
of JFC (0.5.1), Generator Package with Generator.Java and JDECOM.dll,
and R2 with interpretive and application controls/form.
OneWorld object
A reusable piece of code used to build applications. Object
types include tables, forms, business functions, data dictionary
items, batch processes, business views, event rules, versions,
data structures, and media objects. See also object.
OneWorld process
A method that permits OneWorld clients and servers to handle
processing requests and to execute transactions. OneWorld processes
can be dedicated to specific tasks, such as messaging, to reduce
wait times for other, more critical processes.
OneWorld
A combined suite of comprehensive Windows-based (C++) business
applications and a toolset for customizing those applications.
OneWorld is the current version of J.D. Edwards' software. Previous
versions were WorldSoftware (a text-based system), and WorldVision
(a pseudo-GUI interface with clickable buttons running on top
of the text-based system).
on-hand
quantity
The number of units that are physically in stock. The on-hand
quantity appears in the primary unit of measure.
online
information
Information the system retrieves, usually at your request, and
immediately displays on the screen. This information includes
items such as database information, documentation, and messages.
online
A reference to equipment that is directly connected to a central
computer or network. Also refers to having access to the Internet.
open application architecture
An architectures that uses a functional server to allow the
various blocks of user interface logic to access the same block
of data integrity logic.
open
database connectivity (ODBC)
A standard interface for different technologies to process data
between applications and different data sources. The ODBC interface
is made up of a group of function calls, methods of connectivity,
and representation of data types that define access to data
sources.
open systems
interconnection (OSI)
A model developed by the International Standards Organization
that specifies protocols and standards for the interconnection
of computers and network equipment.
operand
See Boolean logic operand.
operating
system
A program that directs all of the basic functions of a computer.
operation
A step in a routing.
order
acknowledgement
A communication from a supplier to a customer, to acknowledge
the receipt of a purchase order from the customer, or to notify
the customer that the order has been shipped. An acknowledgement
usually implies acceptance of the order by the supplier or customer.
order activity rules
Guidelines that establish the sequence of steps through which
the system produces each detail line. These rules are defined
in a line type and order type combination. For example, enter,
approve, print, and receive an order and are steps in processing
and order detail line.
order
capture clerk
See customer service representative.
order
detail line
The line that indicates the specific information for an item
ordered.
order hold
A flag that stops the processing of an order because it has
exceeded the credit limit, budget limit, or for another reason.
order line types
A code that defines how the system processes a transaction.
order revision
A change to a stock-based purchase order.
order
template
A list of the items and quantities normally ordered by a customer.
—SYN. product order group, customer’s business line.
order-based pricing
A pricing strategy that grants reductions in price to a customer
based upon the contents and relative size (volume or value)
of the order as a whole.
Organizational
Change Management (OCM)
A process that helps organizations adapt to new working environments.
It facilitates the process of making proposed changes acceptable
and achievable in the organization by helping people understand
the need for the change, supporting participation in the transition
process, and building commitment and buy-in.
original
document
The document that initiates a transaction in the system.
OS/400
Operating system for the AS/400.
OSHA
Occupational Safety and Health Administration, an agency that
helps states to establish safe working conditions for employees.
OSI
Open Systems Interconnection.
output
queue
A screen that lists the spooled files (reports) you have told
the computer to write to an output device, such as a printer.
After the computer writes a file, the system removes that file’s
identifier from the online list. See also input queue; print
queue.
output
Information the computer transfers from internal storage to
an external device, such as a printer or a computer screen.
overhead distribution,
allocation, assignment
The apportionment of overhead expenses as a rate or percent
of dollar cost of a resource that is directly costed to actual
production.
overhead
(1) Costs incurred in the operation of a business that cannot
be directly related to the individual products or services produced.
These costs, such as light, heat, supervision, and maintenance,
are grouped in several pools (department overhead, factory overhead,
general overhead) and distributed to units of product or service
by some standard allocation method. (2) In the distillation
process, that portion of the charge that leaves the top of the
distillation column as vapor.
override
The process of entering a code or parameter other than the one
provided by the system. Many J.D. Edwards systems offer screens
that provide default field values when they appear. By typing
a new value over the default code, you can override the default.
See also default data.
P
package
location
The directory structure location for the package and its set
of replicated objects. This is usually \\deploymentserver\release\path_code\package\packagename.
The replicated objects from the package are placed in subdirectories
under this path.
package
OneWorld objects are installed on workstations using packages
from the deployment server. A package lists the necessary objects
for that workstation, and directs the install program to find
them on the deployment server. A package is a snapshot picture
of the objects on the deployment server at that moment.
packaged products
Products that by their nature must be delivered to the customer
in containers suitable for discrete consumption or resale. —SYN.
packed products.
PACO
Posted After Cutoff.
pallet
A low, portable platform, usually double-faced, on which materials
are stacked for storage in a warehouse or transportation.
parameter
A number, code, or character string you specify in association
with a command or program. The computer uses parameters as additional
input or to control the actions of the command or program.
parent item
The assembled items of a kit. A parent item is a non-stock item.
parent/child relationship
A hierarchical relationship among your addresses (suppliers,
customers, or prospects). One address is the parent and one
or more subordinate addresses are children for that parent.
This relationship is helpful, for example, when you want to
send billing for field offices (subsidiary companies) to the
corporate headquarters.
partitioning
A method of distributing data to local or remote sites to move
it closer to users who access it. You can copy portions of data
to different database management systems.
password
A unique group of characters that you enter when you sign onto
the J.D. Edwards system to identify you as a valid user. Your
J.D. Edwards password is not necessarily the same as your network
password.
path code
A pointer to a set of objects. A path code is used to locate
central objects and replicated objects.
pay
item
A line item in a voucher.
pay
status
The current condition of the payment, such as paid or payment-in-process.
pay type
A method of categorizing the various kinds of earnings that
employees receive. Use pay types to direct labor costs to separate
accounts in the general ledger.
payment
control group
A system-generated group of payments with similar information
(such as bank account). J.D. Edwards software processes all
payments in a payment control group at the same time. —SYN.
payment group.
payment
group
See payment control group.
payment
instrument
The method of payment, such as check, draft, EFT, and so on.
payment stub
The printed record of a payment.
payment
terms
Terms of trade. These can vary by product, customer and customer
type. Many types of terms can be set up (for example, 30 days,
first Friday of the following month, and so forth). Default
payment terms are set up in the customer master. Changes to
these are terms are specified during order taking.
payment
(1) J.D. Edwards creates payments when you use the Create Payment
Groups program. After you create payments, you can write them
(print checks or write bank files to tape). (2) An instrument
that employees receive when they are paid, such as a check or
an automatic deposit advice slip.
payroll
cycle
The process of paying employees. In J.D. Edwards, the payroll
cycle consists of: (1) processing pre-payroll, (2) printing
payments, (3) processing pro forma journal entries, (4) printing
payroll cycle reports, and (5) processing final updates.
PBCO
Posted Before Cutoff.
pc
or PC
personal computer.
PCR
Project Change Request.
PDBA
See pay type; deduction; benefit; accrual.
PDM
(1) Program Development Manager, a IBM design tool. (2) Product
Data Management, a module of J.D. Edwards software.
performance indicators
Financial ratios and non-financial information that identifies
efforts and gauges efficiencies and accomplishments of governments
in providing services.
performance
measures
Specific quantitative measures of work performed within an activity
or program (e.g., total miles of streets cleaned). Also, a specific
quantitative measure of results obtained through a program or
activity (e.g., reduced incidence of vandalism due to a new
street lighting program).
periodic
billing
A billing cycle in which the due date of an invoice is based
on the delivery date of the product. See also cycle billing.
peripheral
Non-essential equipment that is connected to a computer and
controlled by it, such as a printer or scanner.
phase
(project)
Objectives to be accomplished as defined in project scope. Multiple
phases may be required to meet the goals of the project. The
NIS project has five phases: Finance/Procurement, Human Resources/Payroll,
Grant/Fixed Assets/Capital Projects, Budget, and Inventory.
physical file
A file that contains actual data records. A maximum record length
of 32K; maximum fields per record is 8,000.
physical
inventory
Actual inventory in a storage location. See also book inventory;
reconciliation.
pick
list, pick slip, picking list
(1) A list that tells warehouse personnel what items to pick
up and where they are located. It is used for packed (packaged)
products to let plant/warehouse personnel know what products
to pull from inventory for an order. (2) A document that lists
the material to be picked for manufacturing or shipping orders.
picking
The process of withdrawing from stock the components to make
the products or finished goods to be shipped to a customer.
pickup order
An order where the customer collects (or picks up) the order
at the source, using a customer-owned or third-party vehicle.
For pickup orders, shipping confirmation and delivery confirmation
are combined into one step. –—SYN. customer pickup.
plants
A separate factory or production facility that may be physically
separate, or that may be used only for planning or accounting
purposes. See also business unit.
platform
independence
The characteristic of a software application with a single code
base being able to run across a TCP/IP network consisting of
several server platforms and SQL databases.
polymorphism
A principle of object-oriented technology in which a single
mnemonic name can be used to perform similar operations on software
objects of different types.
portability
The characteristic of an application being able to run on different
operating systems and hardware platforms.
position
budget
The amount of money budgeted for an employee's assignment for
the fiscal year.
position
An employee's assignment or job.
post-dated
check slot
J.D. Edwards logs and tracks post-dated check payments to be
deposited and credited against a customer's account. This allows
customers to send post-dated checks for payment.
posted
code
A code that indicates whether a transaction or batch has been
posted.
preference groups
A group of items or customers to which the system automatically
applies preference information.
preference
hierarchy
The searching mechanism that indicates the order in which you
want the system to apply preference information to orders based
on customer/item combinations.
preference
Information that you define for a customer, item, or combination
of customer/group and item/group.
pre-note
code
A code that indicates whether a supplier is set up or in the
process of being set up for electronic funds transfer (EFT).
prepaid terms
Terms of trade (payment terms) that bypass the standard credit
limit, because a credit check was done by product line.
price adjustment
A discount or surcharge added to the base price. May be based
on factors such as contracts, customer line of business, duty
status, payment terms, and so forth.
price
calculation
The series of calculations required to derive the amount to
be charged to a customer for the product that has been delivered.
price
See base price; commodity price; contract price; cumulative
price; internal list price; list price; non-list price; promotional
price; standard price.
priced
delivery ticket
A document that provides the delivery instructions for an order
or trip, specifying the products and quantities that should
be delivered. Shows product price, value added tax (VAT), and
any other additional charges associated with the delivery. A
priced delivery ticket is also used to record information about
what was actually delivered. The prices are for display purposes
only, and no generations are made to accounts receivable. See
also delivery ticket.
pricing
hierarchy
The order in which the system applies pricing adjustments to
sales order prices.
primary
key
One or more columns that identifies each row in a table.
primary location
The designation of a certain storage location as the standard,
preferred location for an item.
primary
record
The record used for printing reports and forms. The primary
record is created when (1) tax ID summarization does not occur,
and therefore all company-level records are defined as primary
records, or when (2) tax ID summarization occurs, and therefore
all companies with the same federal corporate tax ID number
are summarized together under one parent number. In this case,
all companies with unique IDs are automatically primary records.
See also nonprimary record.
print
queue
An online list (screen) of written files that you have told
the computer to print. Once the computer prints the file, the
system removes the file’s identifier from the online list.
See also output queue.
printout
A presentation of computer information printed on paper. —SYN.
hard copy.
processing
options
A feature that allows you to supply parameters to direct
the functions of a program. For example, processing options
allow you to specify defaults for certain screen/window displays,
control the format in which information gets printed on reports,
change the way a screen displays information, and enter “as
of” dates.
procurement
The process of obtaining products or services from suppliers.
This process includes the decisions required for goods and providers,
as well as the purchasing tasks required for documentation.
product grade
The categorization of different lots of the same end item based
upon each lot’s specifications and where these lie within
the range of acceptable specifications.
product
group
See product line.
product
library
A library containing programs and related data needed for IBM
licensed programs that are installed on your system.
product life cycle
The period that starts with the initial product specifications
and ends with the withdrawal of the product from the market.
A product life cycle is characterized by certain defined stages,
including research, development, introduction, maturity, decline,
and abandonment.
product
line
A group of products whose similarity in manufacturing procedures,
marketing characteristics, or specification allow them to be
aggregated for planning, marketing, and occasionally, costing.
production environment
A list of libraries that contains “live” programs
and data.
production
library
A production library is a library you create to contain your
live J.D. Edwards data files.
profit
center
A project, program, or business unit that is accountable for
both revenues and expenses.
program
help
Online facility which displays information about a program's
use and functionality.
program
specific help text
Glossary text that describes the function of a field within
the context of the program.
Program
Temporary Fix (PTF)
A set of updates to J.D. Edwards software that your organization
receives on magnetic tapes, diskettes or CD-ROM. See CUM.
program
A collection of computer statements that tells the computer
to perform a specific task or group of tasks.
project
plan
The roadmap showing the route to successful project completion.
A good project plan not only provides a ready list of short-
and long-term tasks, prioritized by urgency and dependency,
but also plainly indicates whether the project is on schedule.
project scope
Defines the area covered by the project and the boundaries to
meet the project goals. Scope relates directly to your goal.
It defines the result of the project in terms of what will and
will not be done.
project
sponsor
Provides direction and assistance to team members. The NIS
Project sponsor was Lori McClurg, Director of Administrative
Services at the time NIS was implemented.
promotional price
A special discount price effective during a specific time period
for advertising or promotional purposes. Promotional pricing
can affect contract pricing. Although typically its effect is
additive, promotional pricing can also replace contract prices.
Products sold during the promotional period must be invoiced
at the promotional rate, even though they may be delivered and
invoiced after the promotional period has ended. Promotional
pricing is normally handled through price adjustments.
prompt
(1) A reminder or request for information displayed by the system.
When a prompt appears, you must respond in order to proceed.
(2) A list of codes or parameters or a request for information
provided by the system as a reminder of the type of information
you should enter or action you should take.
protocol
Rules governing the transfer of data within a computer, or between
computers.
Provincial
Sales Tax (PST)
A tax assessed by individual provinces in Canada.
PSAU
Primary Stock Accounting Unit.
pseudo
company
A fictitious company used in consolidations. published table
The central copy to be replicated to other machines from a central
“publisher” machine. The Data Replication Publisher
Table (F98DRPUB) identifies all of the published tables and
their associated publisher machines in the company.
publisher
The server that is responsible for the published table.
pull replication
A method of replicating OneWorld data to individual workstations.
Workstations are set up as Pull Subscribers in OneWorld's data
replication tools. The only time such Pull Subscribers are notified
of any changes, deletions, or updates, is when they request
this information via a message sent from the Pull Subscriber
when booting up to the server that stores the Data Replication
Pending Change Notification table (F98DRPCN).
purchase
contract
An agreement with a vendor to purchase specific products. It
can govern volume rebates, based upon the amount ordered.
purchase price variance (PPV)
The difference between actual invoice price per unit and the
standard cost per unit.
purchased
part
An item bought from a supplier.
purge
The process of removing records or data from a system file.
PYEB
Post Year End Balance.
Q
QBE
Query By Example. A QBE field allows you to sort and filter
data in a column according to the example that you type in the
QBE field. QBE fields allow you to use operators such as an
asterisk (*), a less-than symbol (<), or a greater-than symbol
(>).
QJDF data area
A space within the system to hold the system values information
for the J.D. Edwards software. This area is referenced at sign-on
and during installs and reinstalls for critical system information,
such as security codes and initial libraries.
QSECOFR
The security officer of the AS/400.
quantity
breaks
A method of defining prices based on the number of items ordered.
quarantine (QC hold)
Holding an inventory item and designating it as unavailable
due to damage, recall or the need for quality testing.
query
A fast means to select and display (or print) information from
a database. An IBM utility for databases.
queue
(1) In computers, see job queue, output queue, and print queue.
(2) In manufacturing, a waiting line. The jobs at a given work
center waiting to be processed. As queues increase, so do average
queue time and work-in-process inventory.
quotas
The practice of limiting the volume of product that may be delivered
to a particular customer site during a specified period of time.
See also allocation.
quote
orders
(1) In procurement, a request from a supplier for item and price
information from which you can create a purchase order.
(2) In sales, item and price information for a customer who
has not yet committed to a sales order.
R
RAM
Random Access Memory.
rate
type
For currency exchange transactions, the rate type distinguishes
different types of exchange rates. For example, you may use
both period average and period-end rates, distinguishing them
by rate type.
read only
A type of access to data that allows it to be read, but not
copied, printed or modified.
realized
gain/loss
Currency gains and losses are incurred due to fluctuating currency
exchange rates. A gain/loss is realized when you pay the invoice
or voucher. See also unrealized gain/loss.
rebate
A refund, calculated after the original pricing, on the stated
price of a product or service.
rebuild
The process of sequencing files, integrating recently added
data.
receipt routing
A series of steps used to track and move items. The steps begin
when the ordered items leave the supplier's warehouse through
the arrival into stock at the customer's warehouse. The steps
might include in transit, dock staging area, inspection, and
stock.
receipt
(1) The physical acceptance of an item into a stocking location.
(2) The transaction reporting of this activity.
reconciliation
The balancing of physical, actual, on-hand inventory to book
inventory. Any difference between the two is written to a variance
account for physical inventory adjustments. See also book inventory;
physical inventory.
record
format
The definition of how data is structured in the records contained
in a file.
record level
locking
A software feature that prevents two people from simultaneously
updating the same data base information.
record
A collection of related, consecutive fields of data that J.D.
Edwards treats as a single unit of information. For example,
a vendor record consists of information such as the vendor’s
name, address, and telephone number.
recurring
frequency
The cycle in which a recurring transaction becomes due. For
example, the transaction could recur monthly or quarterly.
recurring invoice
An invoice that becomes due for payment on a regular cycle,
such as a lease payment.
recurring
voucher
A voucher that comes due for payment on a regular cycle, such
as a lease payment.
recursive
In J.D. Edwards, the ability to create a unique program version
from the original, process the new version and delete it, leaving
the original version intact.
recycle
A process used to create the next cycle (for example, next month's)
of recurring invoices or vouchers.
re-engineering
modules
Programs written for the purpose of changing many existing programs
in mass.
refresh
A process used to update a customer's credit and collection
information, such as Credit Analysis Refresh.
regenerable
A characteristic of OneWorld business function source code,
which can be regenerated from specifications (business function
names). Regeneration occurs whenever an application is recompiled,
either for a new platform or when new functionality is added.
relationship
Links tables together and facilitates joining business views
for use in an application or a report. Relationships are created
based on indexes.
release
(1) The act of creating an order from a blanket order. (2) The
authorization to produce or ship material that has already been
ordered.
release/release
update
A release of J.D. Edwards software contains major new functionality.
A release update contains a group of fixes and enhancements,
but no new functionality.
remote
site
A site that cannot support an AS/400. Electronic interfacing
with remote sites is needed.
REP
Rapidly, Economically, and Predictably.
repack
code
A value that determines whether goods should be re-wrapped before
putaway for a given unit of measure.
replacement
cost
A method for setting the value of inventories based upon the
cost of the next purchase.
replenishment
The quantity of an item that specifies when you should reorder
an item.
replicated
object
A copy or replicated set of central objects that resides on
each client and server that run OneWorld. The path code indicates
the directory where these objects are located.
reply
list
A system-wide automatic message handler.
reporting
code
See category code.
repost
In sales, the process of clearing all commitments form locations
and restoring commitments based on quantities from the sales
order detail table (F4211).
reprice,
repricing
The process of examining unshipped, uninvoiced orders and applying
the most current pricing rules. Also includes finding orders
that should have different pricing and applying a final price
to them. Repricing occurs when the price of a product changes.
See also time-based repricing.
REQIO
Request Input/Output.
requisition
(1) In distribution, an authorization that identifies the item
and quantity required. (2) In Human Resources, a record that
contains information about an open position. Enter a requisition
to begin the process of filling a vacant position.
reset
The process of changing a payment from a completed status to
a next status of WRT (write). This allows you to correct or
reprint payments.
retainage
The amount of a payment that a customer withholds to ensure
a supplier's satisfactory performance. A percentage is usually
withheld until the end of all or part of the project.
return confirmation
Recording the fact that product loaded on a vehicle and destined
for a customer ship-to site was not delivered. See also delivery
confirmation.
return
order adjustment
See credit note.
revenue
business unit
The business unit to which you post revenue transactions.
revenue cost center
See business unit.
reverse
image
Screen text that displays in the opposite color combination
of characters and background from what the screen typically
displays (for example, black on green instead of green on black).
reverse
A method used to automatically create an opposite entry at the
time the original transaction is posted to the general ledger.
RFP
Request For Proposal. A formal request that government entities
use in procuring professional services and purchasing major
items of equipment or awarding construction contracts. The requests
specify the government's requirements for the services requested,
and the parameters the bidders must consider in submitting their
bids for the contract.
RIBA
Ricevuta Bancaria Elettronica, a common way for vendors to receive
payments from their customers in Italy.
RMP
Risk Mitigation Process. A series of workshops and activities
to identify and manage possible barriers and risks to a project's
success.
ROM
Read Only Memory.
ROP
Reorder point.
routing/transit
number
A number that uniquely identifies U.S. banks. This number is
assigned by the Federal Reserve Board and consists of two parts:
a routing number and a transit number.
Row
See record.
RPG
Report Program Generator. A programming language developed by
IBM.
RRSP
Registered Retirement Savings Plan, the Canadian version of
the United States' Social Security national retirement plan,
funded by payroll taxes.
Rumba
A PC-based terminal emulator for the AS/400.
run
To cause the computer to perform a routine, process a batch
of transactions, or carry out computer program instructions.
S
SAA
Systems Application Architecture.
safety
stock
(1) In general, a quantity of stock planned to be in inventory
to protect against fluctuations in demand and/or supply. (2)
In the context of master production scheduling, the additional
inventory and/or capacity planned as protection against forecast
errors and/or short-term changes in the backlog. Overplanning
can be used to create safety stock.
sales
ledger
A table that contains order transaction history. The system
writes order transactions to this table based on the order activity
rules. You can determine at which point in the order process
the system writes sales transactions to the table.
sales markup
For transfers or interbranch sales orders, the amount by which
you increase the sales price to account for freight or additional
charges.
sales order
A transaction in which a customer agrees to purchase an item
from a seller.
sales
targeting
Attempting to sell as much product as possible to a customer.
This is the opposite of allocation.
sales
tax
A fee calculated on the gross amount of the sale of goods. Customers
who buy goods for their own use pay sales tax at the time of
purchase. Customers who buy goods for resale do not pay sales
tax.
scalability
A characteristic that allows software, architecture, network,
or hardware growth that will support software as it grows in
size or resource requirements.
school
district tax
A payroll tax based on the school district where the employee
resides.
scroll
Click the scroll arrows at the bottom or right side of a OneWorld
window to display more information.
SDA
Screen Design Aid Utility. An IBM product.
search/select
A type of form used to search for a value and return it to the
field that called for it.
seasonal
specifications
Product specifications that are dependent on the season. For
example, gasoline must be reformulated during the summer to
eliminate butanes that would cause higher vapor pressures in
a gasoline tank. If the butanes are removed from gasoline at
the refinery, they must be used in other, less-profitable fuels.
selection
Found on J.D. Edwards menus, selections represent functions
that you can access from a given menu. Double-click a selection
to access it.
self-reconciling
item
An item that does not require reconciliation.
sequence
ID
A code that defines the order that payments are printed in a
payment group. Each sequence ID has its own data sequence and
a code to indicate an ascending or descending order sort.
sequence review ID
The order in which payments print in a payment group. Each sequence
review ID has its own data sequence and a code that indicates
whether the system sorts each data item in ascending or descending
order.
serial number
A unique number assigned to identify a specific item with a
lot size of one.
server
A computer that provides essential services to network clients
and that provides management functions to network administrators.
A server can allow a user to store programs and manage data.
Some servers may be dedicated to archive functions, application
functions, or databases.
servlet
A Java-based object that conforms to a specific interface that
can be plugged into a Java-based server. Servlets are the server
equivalent of a client computer's applets.
SEU
Source Entry Utility.
SGML
Standard Generalized Markup Language. A standardized markup
language for describing the logical structure of a computer
document.
shelf life
control
A technique of physical FIFO aimed at reducing stock obsolescence
through deterioration over time. Also the tracking of the number
of days in storage.
shelf
life
The expected number of days a product can be kept in storage
and still retain acceptable properties within the standard range
of specifications before becoming unusable.
ship
confirm
The verification of items and shipping information that occurs
after the warehouse personnel pick the items for an order and
before the order is shipped.
shipment
Delivery of products or materials to fulfill an order. May include
customer pick-up of product. See also shipping confirmation.
shipping confirmation
A transaction that captures actual shipping arrangements, such
as the vehicle ID, trip or voyage number, the standard/observed
load volumes, the seal numbers, and weight. —SYN. gate
pass confirmation, load confirmation.
ship-to
The address to which you send the shipment.
single
AAI revision
The process of revising one automatic accounting instruction
at a time.
SIOM
Station Input/Output Manager.
site
A place on the Internet. Every web page has a location where
it resides called its site.
Ski
Slope
Reflects the analogy between the diverse nature of a ski slope
and the diverse nature of J.D. Edwards software. There are five
levels of software in J.D. Edwards: Basic, Intermediate, Advanced,
Computer Operations and Program Modifications.
sleeper
A subsystem which activates jobs set to run during off-peak
hours.
SME
Subject Matter Expert.
SNA
Systems Network Architecture.
SNADS
Systems Network Architecture Distribution Services.
SO
Sales Order.
soft coding
The characteristic of computer software that allows it to be
user-programmable, so it can be tailored to a specific company’s
needs. This capability is a key component of J.D. Edwards' software,
so a company can define its own menus, processing options, data
dictionaries, vocabulary, program parameters, security levels,
and so forth.
soft commitment
The act of reserving items for sales orders or work orders in
the primary units of measure, without designating exactly which
warehouse location the items will come from.
Software
Action Request (SAR)
A record which identifies an activity, such as the development
of a new program or maintenance of an existing program.
Software Security Code (SSC)
A code that restricts user access to software.
software
The operating system and application programs that tell the
computer how and what tasks to perform.
sold-to
The address to which you send invoices for orders.
special character
Representation of data in symbols that are neither letters nor
numbers. Some examples are *, &, # and /.
special
handling codes
Codes printed in boxes 13 and 14 on W-2 and W-2c forms, reserved
for IRS use.
special
period/year
The date used to determine the source balances for an allocation.
speed code
A user defined code that represents a G/L account number. Speed
codes can be used to simplify data entry by making G/L accounts
easier to remember.
spool
The function by which the system puts generated output into
a storage area to await printing and processing.
spooled
file
A holding file for output data waiting to be printed or input
data waiting to be processed.
spooled
table
A holding table for output data waiting to be printed or input
data waiting to be processed.
spread
A payables and receipt application method used to distribute
and apply an unapplied voucher, receipt, debit memo, or credit
memo to open vouchers or invoices.
SQL
Structured Query Language.
staging
Preparing materials ahead of actual processing. Physically moving
to point of use prior to schedule commencing, such as staging
customer orders near the pickup dock in a warehouse.
Standard Industry Code (SIC)
A code the U.S. government developed to classify U.S. companies
by their economic activity. Examples include agricultural services
(0100), wholesale trade (5000), and services (7000).
standard price
The current, international price of a product. Used in negotiations.
standing order
See blanket order.
static
text
Short, descriptive text that displays next to a control variable
or a field. When the variable/field is enabled, the text is
black. When the variable/field is disabled, the text is gray.
status code
A number assigned to a J.D. Edwards transaction that describes
the transaction's current status.
stock
checking
The act of physical verification of on-hand product quantities.
stock item
In J.D. Edwards, ready made products available for sale.
stock transfer
A movement of product or material (stock) from one location
to another.
stop date
The date an allocation becomes inactive.
storage
contract
An agreement in which one business partner in a distribution
contract provides storage facilities for another, and charges
a fee based on the quantity stored (cost per unit volume) and
for the time the product is stored or the storage space is reserved.
store and forward
In J.D. Edwards, a method used to enter transactions on a PC
and upload them to a server at a later time. For example, this
method might be used for remote sites without dedicated lines
to the server or for creating sales orders during business hours
and uploading them for processing during off peak hours.
structure type
A code that identifies a type of organization structure with
its own hierarchy in the Address Book system. Examples include
accounts receivable or electronic mail.
Structured
Query Language (SQL)
A fourth-generation language that is an industry standard for
accessing relational databases. You can use it to create databases
and to retrieve/add/modify/delete data from databases. SQL is
not a complete programming language because it does not contain
control flow logic.
subcontract
A secondary contract that assumes the responsibilities of the
primary contract.
subfile
An area on the screen where the system displays detailed information
related to the header information at the top of the screen.
Subfiles might contain more information than the screen can
display in the subfile area. If so, use the roll keys to display
the next screen of information. See also scroll.
submit
See run.
subscriber
table
A table that lists all of the subscriber machines for each published
table. The subscriber table (F98DRSUB)is stored on the publisher
server with the data replication publisher table (F98DRPUB).
subscriber
The server that is responsible for the replicated copy of a
published table. Subscriber servers are listed in the subscriber
table.
substitute
An item that can be replaced with another item.
substitution
(1) The act of selling a different product than was ordered.
The product is normally of a comparable or higher quality than
what the customer ordered. The customer master record specifies
whether a customer will accept substitutions. (2) An ingredient
which may be used in a recipe/formula when standard ingredient
is unavailable. In such instances, the substituted product is
always of comparable or higher quality than the product originally
specified.
subsystem
A secondary system that can operate independently from or asynchronously
with a controlling system.
subtable
An area on the form where the system displays detailed information
related to the header information at the top of the form. Subtables
might contain more information than the form can display in
the subtable area. If so, use the roll keys to display the next
form of information. See also scroll.
SUI
State Unemployment Insurance, funded by payroll taxes, that
employees can collect under certain conditions after losing
their jobs.
summarize
The process of combining similar information. In sales invoicing,
you can group item information if the item number, cost, and
price of each line item is identical. In sales update, some
accounting entries can be combined for an order number instead
of being created for each order detail line.
summarized
invoices
An invoice that contains combined line item information. This
is possible only if the item number, cost, and price of each
line item are identical on a sales order.
summary
The presentation of data or information in a cumulative or totaled
manner in which most of the details have been removed. Many
of the J.D. Edwards systems offer screens and reports that are
summaries of the information stored in certain files.
supersession
Specification that a current item is being replaced by a new
item at a specified effective date.
supplemental
data
Additional information about a business unit not contained in
the master tables.
supplier
ledger
The record of transactions between your company and a particular
supplier.
supplier payment
The payment your company makes to a supplier.
supplier
An individual or organization that provides goods and services.
—SYN: vendor.
supply
chain
The link from the initial raw materials to the consumption of
the finished product.
supply
point
A generic term used to describe all of the various kinds of
physical facilities, such as terminals, plants and warehouses,
that may be used to store and distribute product.
supply-point differential
A factor in pricing an item is the location from which the item
is supplied. The price differential that is based on a item’s
source is called the supply-point differential.
SVR
Software Versions Repository.
system
code
The code that identifies a J.D. Edwards system or module. Examples
are 01 for the Address Book system, 04 for the Accounts Payable
system, and 09 for the General Accounting system. All programs
in a system have program IDs that begin with that system's code.
System codes 55 through 59 are reserved for customer development.
system function
A OneWorld program module that is available to application and
reports for further processing.
system
library
A list of libraries containing objects, such as user profiles,
that are used by the system. This part of a library list is
defined by the system value QSYSLIBL and is usually the same
for all jobs.
system
A collection of computer programs that allows you to perform
specific business tasks. Some examples of applications are Accounts
Payable, Inventory, and Order Processing. —SYN. application.
T
T/B
Trial Balance.
tab
A sub-window within J.D. Edwards OneWorld Explorer or a OneWorld
program window, that allows you to add menus (in OneWorld
Explorer) or reformat the grid (in program windows).
Table Design Aid (TDA)
A OneWorld tool for creating, changing, copying and printing
database tables.
table event rules
Logic statements embedded in a table that provide triggers
or programs that run automatically when an event occurs in
a table. The functionality is application-specific.
table
A two-dimensional collection of related data records made
up of rows and columns, that the system organizes for a specific
use and electronically stored by the computer. A table row
contains a record of related information.
tag counts
A method of counting all items in a location. Typically, when
you perform a tag count, you physically place a tag on all
items and count all items twice by location. Two teams record
data on two different parts of the tag. You compare each team's
data and resolve variances. See also cycle count tag.
tare weight
See weight.
tariff
(1) A system of taxes placed by a government on exports or,
more often, imports. (2) A scale or list of prices. (3) Tables
that describe the charges that will accrue for the transport
of specific products over a given distance.
task
Unit of work in the implementation plan having a targeted
beginning date, end date, and assigned to specific resources.
tax history type
A code for the various types of tax history that J.D. Edwards
can track, such as standard, third-party sick pay, retired,
Medicare-qualified, noncovered, and contract.
tax
A compulsory payment, usually a percentage, levied on income,
property value, sales price, and so forth for the support
of a government. Taxes can be displayed on invoices as separate
items or can be rolled into the product’s price. Each
tax has its own unit of measurement. See also duty.
taxable wages
The wages derived from the Taxation Summary History table
in J.D. Edwards, determined by subtracting excludable and
excess amounts from gross wages.
TBT
Technology Based Training.
TCP/IP services port
A link used by a particular server application to provide
a designated service. The port number must be available so
that the application programmer can specify it by name.
TCP/IP
Transmission Control Protocol/Internet Protocol. A method
of establishing connections between end systems for reliable
message and data delivery.
template
A standard, user-defined form used during the order entry
process. They are often used to specify the standard items
ordered by a customer. —SYN. order template.
terminal identification
A workstation ID number, or the user ID of a valid user profile.
terms of trade
Payment terms. These can vary by product, customer and customer
type. Many terms can be set up, such as 30 days, first Friday
of the following month. Payment terms are specified during
order entry.
third generation language (3GL)
A programming language, such as COBOL, C, Pascal, and FORTRAN,
that requires detailed information about how to complete a
task.
third party software
Programs provided to J.D. Edwards clients by companies other
than J.D. Edwards.
third-party supply
See direct ship order.
three-tier processing
The task of entering, approving, and posting batches of transactions.
three-way voucher match
The process of comparing receipt information to supplier's
invoices to create vouchers. In a three-way match, you use
the receipt records to create vouchers.
throughput agreement
A service agreement in which a business partner agrees to
store and manage product for another business partner for
a specified time period. The second partner actually owns
the stock stored in the first partner’s plant, but the
first partner monitors the stock level, suggests replenishments,
unloads, stores, and delivers product to the partner or its
customers. The first partner charges a fee for storing and
managing the product. TI code
A code that identifies the type of receipt application, which
directly affects the way the receipt is processed.
tier 1 tax
A payroll tax calculated for railroad employees, performing
the same function as FICA tax for non-railroad workers.
tier 2 tax
A payroll tax calculated for railroad employees, separate
from FICA and Medicare taxes.
time log
An electronic mail method for tracking employees' time in
the office. The time log lists when employees sign in, sign
out, and employee remarks about their whereabouts and activities.
time-based repricing
A procedure wherein the unit price charged for certain products
for certain customers is restated periodically and all invoices
previously generated using a null or original price are credited
and rebilled. In some markets, the price is not known until
the end of the month.
timecard
A record of the hours worked by an employee. J.D. Edwards'
Payroll system uses timecards to calculate pay.
title bar
The blue bar at the top of any OneWorld window. The white
text in the blue bar is the title of the window (the name
of the program).
To Be
The business process of the future under the NIS.
tolerance range
The amount by which taxes entered manually can vary from the
system-calculated tax.
tough/right method
See G/L method.
TPA
Third Party Administrator.
trade discount
The percentage by which the system reduces the price of every
line item ordered by a specific customer. If you define a
trade discount in the customer billing instructions, this
is the only discount that will be applied to the item price.
transaction code
A code that distinguishes the type of transaction on a bank
statement.
transaction
An individual event reported to the computer system (for example,
issue, receipts, transfers,and adjustments).
transfer order
An authorization to ship inventory between or within branch/plants
to maintain an accurate on-hand inventory amount. The system
processes a transfer order as a formal purchase and sale of
goods.
transfers
The act of moving inventory from one location to another.
The system processes a transfer as an inventory transaction,
recorded immediately in the item ledger with costs and variances
recorded in the general ledger.
transit account
A G/L account used to hold funds until they can be allocated
to the correct account.
translation adjustment account
An optional G/L account used in currency restatement to record
the total adjustments at a company level.
trigger
A device that permits default processing to be initiated from
a data item. When a data item is used on an application or
a report, the trigger is invoked by an event that affects
the data item. OneWorld also has three visual search triggers:
the calendar, the calculator, and the flashlight.
TSR (Technical
Service Request)
A document that is created by the IMS Helpdesk to record a
problem and its resolution.
two-way voucher match
The process of comparing purchase order detail lines to the
suppliers' invoices to create vouchers. You do not record
receipt information.
U
UBE
Universal Batch Engine. The J.D. Edwards OneWorld mechanism
used to generate reports.
UDC
Edit Control
A device that limits the values for a field to those defined
in an associated UDC table. You can associate a UDC edit control
with a database item or with a dictionary item. The visual assist
flashlight appears next to the UDC edit control field. Click
the flashlight to display the allowed values for the field.
To create a UDC edit control, you must associate the data item
with a specific UDC table in the data dictionary, and create
a search/select form to display the UDC's valid values.
undo
To remove the payments from the payment run so that they no
longer appear on any A/P payment review form. The system clears
them from the worktable and moves vouchers from a pay status
of # (payment in-process) to pay status A (approved).
Uniform Resource Locator (URL)
The address of a document on the Internet or an intranet, such
as http://www.abc.com.
UNIX
A multi-user, multi-tasking operating system.
unpaid
cash sales
A sale where the terms of trade (payment terms) are Cash On
Delivery (COD), but where the product is delivered and no payment
is made. For example, the manager went home before the delivery
was made, so no cash was collected.
unrealized
gain/loss
Currency gains and losses are incurred due to fluctuating currency
exchange rates. A gain/loss is unrealized until you pay the
invoice or voucher. See also realized gain/loss.
Unscheduled
PTF
A form of Program Temporary Fix that includes patches for a
particular module.
UOM
Unit Of Measure. Also abbreviated U/M, UM, or Um.
update
The process of adding new payments and void payments to the
A/P Ledger (F0411), Accounts Payable Matching Document (F0413),
and Accounts Payable Matching Document Detail (F0414) tables.
The system updates these tables during payment processing and
prints the payment register.
upload
The process of transferring information from your computer to
another computer through the Internet.
UPS
Uninterruptible Power Supply.
URL
Uniform Resource Locator. The address of each website.
user class/group
A table for entering group profiles associated with J.D. Edwards
users.
user defined
code (type)
The identifier for a table of codes with a meaning you define
for the system (for example, ST for the Search Type codes table
in Address Book). J.D. Edwards systems provide a number of these
tables and allow you to create and define tables of your own.
User defined codes were formerly known as descriptive titles.
user defined code (UDC)
The individual codes you create and define within a user defined
code type. Code types are used by programs to edit data and
allow only defined codes. These codes might consist of a single
character or a set of characters that represents a word, phrase,
or definition. These characters can be alphabetic, alphanumeric,
or numeric. For example, in the user defined code type table
ST (Search Type), a few codes are C for Customers, E for Employees,
and V for Supplier. Click next to a searchable field to
choose from a list of user defined codes.
user
identification (user ID)
This is the unique identifier used to identify an individual
on a computer.
user
index
An object that stores data, allows search functions, and automatically
sorts data based upon a key value.
user
library
A libraries that contains objects, such as files and programs
used by the user.
user
profile
A file of information which identifies the user to the J.D.
Edwards system. This file is used to validate the users authority
within the system.
user
space
An object made up of a collection of bytes used for storing
user-defined information.
user
type
A code which identifies a list of files which remain open while
the user is signed on to the system.
usuals,
usuals list record
A list of the products and quantities a customer normally or
usually purchases. This is based on the customer’s past
order history. See also template; order template.
V
valid codes
The allowed codes, amounts, or types of data that you can enter
in a specific input field. The system checks or edits, user
defined code fields for accuracy against the list of valid codes.
valuation
The technique of determining worth, typically of inventory.
Valuation of inventories may be expressed in standard dollars,
replacement dollars, current average dollars, or last purchased
price dollars.
value-added
tax (VAT)
A form of indirect sales tax paid on products and services at
each stage of production or distribution, based on the value
added at that stage and included in the cost to the ultimate
consumer. A VAT charge is not rolled up into the price, but
shown on an invoice as a separate line item with both the amount
and the rate shown. Customers need the VAT shown separately,
so that a portion can be reclaimed.
vanilla
The software as it functions out of the box.
variable
numerator allocations
A procedure used to allocate or distribute expenses, budgets,
adjustments, and so on, among business units, based on a variable.
VCS
Version Control System.
vendor
See supplier.
version
A specific release of software. Usually numbered in ascending
order.
Vertex
A software package of callable routines and tables that calculate
US PIR taxes.
video
The display of information on your monitor screen. Normally
referred to as the screen.
virus
Unauthorized and unwanted instructions in a computer that disrupt
its normal operation, often unintentionally downloaded from
a website or acquired from sharing disks.
visual
assist
Forms that can be invoked from a control, to help the user determine
what data to put in the control.
VM
Virtual Machine. VMC
Vertical
Microcode.
vocabulary
overrides
A form of soft coding that lets a company change the vocabulary
and terminology on J.D. Edwards' video displays and reports.
It allows you to adapt the software to your corporate culture
or national language and to override field, row, or column title
text on a screen by screen or report by report basis.
void
A method used to create a reversing entry of the original transaction.
Voiding a transaction leaves an audit trail.
volume
discount
A discount based on the monetary amount, weight, or quantity
of an item or group of items on an order.
voucher
A written document that is evidence of the propriety of a particular
transaction (approval for payment of an invoice).
voucher logging
The process of entering vouchers without distributing amounts
to specific G/L accounts. The system initially distributes the
total amount of each voucher to a G/L suspense account, where
it is held until you redistribute it to the correct G/L account
or accounts.
voucher
match
A payment application method where the payment is applied to
specific vouchers.
W
W-3
form
The IRS-approved from used to summarize the amounts reported
on all W-2 forms. The W-3 form should accompany W-2 forms when
you file your taxes. W-3 is not used for magnetic media filings,
only for employers who file paper copies of W-2s with the Social
Security Administration.
W-3c
form
The IRS-approved form used to print the corrected earnings and
taxes on reports previously filed for an employee who worked
in the U.S. The W-3c form summarizes the information on the
individual W-2c forms.
WACO
Way After Cutoff.
walk-in
price
The standard list price of a product. Also known as posted price,
scheduled price and published price.
WAN
Wide Area Network. A network where devices are connected to
one another for communication not confined to a local geographical
area.
warehouse
A physical location for storage of materials. A logical grouping
of locations of specific materials. May or may not be within
a production facility. One or more warehouses may supply one
production facility.
warrants
Obligations of governmental entities satisfied by the issuance
of payments, referred to as checks by most agencies. Unlike
a check, the warrant is a claim against the State Treasury,
and can only be redeemed by the Treasury.
web
browser
The program that allows you to surf the web (e.g., Internet
Explorer or Netscape Navigator).
web
client
Any workstation that contains an internet browser. The Web client
communicates with the Web server to obtain OneWorld data.
web server
Any workstation that contains the Iserver service, SQL server,
Java menus and applications, and Internet middleware. The web
client sends information to the web server, which passes the
request to the enterprise server. The process for delivering
data flows backwards down the same path.
weight
(gross, net, and tare)
Gross weight is the total weight of the product and the vehicle.
Tare weight is the weight of the product. Net weight is the
difference between gross weight and tare weight and is the weight
used for net reduction of inventory.
weighted
due date
An invoice due date that is based on the amount owed.
who's who
A term that J.D. Edwards uses to identify contacts at a particular
company. Examples include billing, collections, and sales personnel.
window
A software feature that allows a part of your screen to function
as if it were a screen in itself. Windows serve a dedicated
purpose within a facility, such as searching for a specific
valid code for a field.
WO
Work Order.
word search
stop word
A common word that the query search in the Address Book system
ignores. Examples include street, avenue, or building.
work center
A specific production facility, consisting of one or more people
and/or machines with identical capabilities, that can be considered
as one unit for purposes of capacity requirements planning and
detailed scheduling. —SYN. load center.
work
day calendar
A calendar used in inventory and production planning functions
that consecutively numbers only the working days so that the
component and work order scheduling may be done based on the
actual number of work days available. —SYN. planning calendar,
manufacturing calendar, and shop calendar.
work
order life cycle
In Plant & Equipment Maintenance, the sequence of events
through which a work order must pass to accurately communicate
the progress of the maintenance task it represents.
work order routing parts list
A shop document or shop paper.
work
order status
A code indicating where the work order is in the manufacturing
process.
work order
A request to manufacture a part or a finished item, for use
in another manufacturing process or for sale.
worked
A code used to indicate whether a customer's account has been
reviewed and updated. For example, you “work” an
account by changing a customer's credit limit or customers who
are eligible for a credit review.
workflow
The automation of a business process during which documents,
information, or tasks are passed from one participant to another
for action according to a set of procedural rules. See also
Enterprise Workflow Management.
workgroup
server
A remote database server usually containing subsets of data
replicated from a master database server. This server does not
perform application or batch processing. It may or may not have
OneWorld running on it.
World
Wide Web
A full color, multimedia database of information on the Internet,
also known as WWW and the Web.
WorldVision
J.D. Edwards' semi-Windows-style format. Replaced by OneWorld.
write payment
A step in processing payments. Writing payments includes printing
checks, drafts, and creating a bank tape table.
write-off
A receipt application method where the receipt is applied to
the invoice and the difference is written off. You can “write-off”
both overpayments and underpayments.
X
XML
Extensible Markup Language. A metalanguage written in SGML that
allows one to design a markup language, used to allow for the
easy interchange of documents on the World Wide Web. XML provides
a supposedly universal way to describe individual products,
components, and services, so that companies can share data with
the assurance that they are all talking about the same things.
XREF
Cross reference tool for J.D. Edwards software.
Y
YTD
Year to Date.
Z
z
file
A worktable where store-and-forward (offline) OneWorld transactions
are kept. When a network connection becomes available, the z
file is uploaded to the enterprise server and the transactions
are edited by a master business function. Then the master business
function updates the transaction files.
zone
A defined geographic area. |
