When an end user generates a Purchase Order from a Statewide Contract, it is IMPERATIVE that you change the Business Unit and the Account Number to reflect the AGENCY information. The Fund associated with the Business Unit is assigned at the time the PO is created. This will NOT change even if the PO is revised to reflect different business unit/account number at a later point.

If the Business Unit and Account Number are not changed at the time the Purchase Order is GENERATED, then there will be problems when receiving goods into NIS and Voucher Processing. Once an end user has created a Purchase Order against the generic Business Unit/Account Number (9000.554900), the lines on the PO MUST be cancelled and a new PO MUST be correctly generated.

There have been several Help Desk calls related to issues resulting from incorrect PO generation.