This web-based training (WBT) presents the basic skills required by all Nebraska Information System (NIS) users. In this course, you will become familiar with the NIS software as well as:

• learn how to navigate through the system using NIS menus,
• understand how to log on and off NIS,
• become familiar with NIS forms and grids, and
• learn about the basic features and functionality of NIS.

Accounts Payable

The Accounts Payable functions provide the tools to complete tasks such as tracking expenditures, maintaining and analyzing supplier information, and processing vouchers. It supports the agencies' need for accurate and timely payables that follow standardized procedures but also allow the agencies to select options that are unique to their organization. This course also includes expending agency Intrastate Billing Transaction processes (formerly ITD).

Fixed Assets

The Fixed Assets module presents the skills necessary to work with transactions related to fixed assets. This course covers working with asset masters, posting or passing on transactions, running inquiries, overriding depreciation defaults, disposing of or transferring assets, splitting transactions, and performing the year-end close.

Human Resources Basics

Section Descriptions -
Position Control - This section covers creating positions, creating position budgets, closing a position, and reviewing position activity.
Employee Management - This section covers how to set up an employee in NIS and change/maintain their employee information. You will also learn how to transfer an employee and how to terminate an employee.
Benefits - This section covers how to enroll Employees and Dependents/Beneficiaries in benefits. You will also learn how to change and terminate benefits enrollment.
Time Entry and Payroll - This section covers entering timecards for employees, one-time overrides, and Payroll processing.

Inventory

The Inventory course provides an explanation and understanding of the skills necessary to establish and conduct a supply inventory and the procurement of stock items. Supply inventory addresses the process for adding a new stock number to the item master and the assignment of the item to a Branch/Plant. It presents procedures to add item descriptions, costs, reorder quantities and how to assign the item to a Branch/Plant and a location within a Branch/Plant. Inventory transactions provides the necessary training to issue, transfer and adjust stock quantities, reverse transactions, and inquire on “real time” stock availability. Physical inventory explains the entire process to conduct a cycle count, and illustrates steps to complete a physical inventory.
Procurement of stock illustrates how to create a purchase requisition, generate a quotation request, enter vendor bid responses, generate and print purchase orders. The purchase order process includes revising orders, receiving against a purchase order, and printing reports.
Inventory management and accounting review introduces the manager’s functions of inventory and covers the set-up of a new Branch/Plant. Other topics include Branch/Plant constants, Branch/Plant locations, and the setup of automatic accounting instructions (AAIs). The approval rocess will review how to approve or reject a procurement document. Accounting review includes reviewing the general ledger records and posting transactions. The course concludes with a section addressing the posting of purchase receipts.

Manager Overview – Financials

Manager Overview for Financials consists of reviewing functionality of NIS for managing an organization from a dollar’s perspective. This course includes running reports and obtaining statistical and analytical information from each of the functional areas (e.g., Accounts Payable, Accounts Receivable, General Accounting, Budget, Grants, Projects, and Fixed Assets). Grid exports utilizing spreadsheet software will be included in this course to allow for data selection and data sequencing.

Procurement – Full Scope

The Full Scope Procurement course provides an overview of how the purchase of an item or service is made within NIS. This course explains the process flows, document types, and menu navigation required to perform specific tasks within the NIS procurement module, beginning with the initial task of creating a purchase requisition and ending with the final task of receiving the item into the system.

Specific tasks covered include:

• Purchase requisition entry
• Generation and management of quotation requests
• Generation of purchase orders
• Approval of documents
• Running and printing documents and reports
• Inquiry about documents, order status, purchases within an agency, etc.
• Receipts against purchase orders 

Managers will learn how to review current commitments (encumbrances), how to approve procurement documents, nd inquiry on the status of procurement documents. 

NIS Procurement will be used to enter orders for Printing Services that will be performed outside of DAS Materiel, Copy Services and State Print Shop. Agencies, Boards, and Commissions will continue to use Print Requisitions for orders printed at the State Print Shop. Copy Services will continue to perform their services using the Copy Service Requisition which is completed and submitted with the documents to be copied.

The State of Nebraska has purchased the Sales Order and anufacturing modules from JDEdwards. We anticipate that these will be beneficial in the move toward a paperless process for both the Print Shop and Copy Services.