administrative services accounting Payroll

payroll

This page is designed to assist agency payroll personnel in having a quick reference page of payroll information.

Quick Links Traffic Cones and Other Correspondence

Payroll Card Video

Payroll Certification Mini-Manual

Payroll Processing Schedules

Payroll certification mini manual

Payroll Certification Mini Manual Table of Contents

Segregation of Duties

Steps to follow when certifying agency payroll:

Ø Review payroll messages

Ø Ensure employees listed are employees of the agency

Ø Determine if the number of hours and gross pay is reasonable for the agency

Ø Verify Journal Entry is in balance

Ø Verify Gross Pay and Net Pay

Understanding the Payroll Register Report (R073012)

Understanding the Payroll Journal Proof/Edit Report (R05229)

Understanding the Payroll Exception Report (R053191)

Using the Payroll Totals Report (R581214)

How to use the variance spread sheet

Payroll Certification Form Instructions

Payroll Certification Form

Interims

Payroll – Interim Payroll Instructions

Payroll – NIS interim Payroll Worksheet

Payroll – State Accounting Interim Direct Payment Worksheet (no gross wages)

forms

Retirement Estimator link to Social Security Website

Direct Deposit Enrollment Form Employer Report of Special Payments SSA-131

Payroll Calculation Form - 2012

Payroll Calculation Form - 2011

Payroll Calculation Form – 2010 Instructions for the Payroll Calculation Form

Payroll Calculation Form – 2009 Payroll Calculation Form – 2008 Payroll Calculation Form – 2007 Payroll Calculation Form – 2006 Payroll Calculation Form- 2005

Payroll Calculation Tables

Payroll Card Information Form Payroll Card Instruction

payroll processing schedules

Payroll Processing Schedule – Biweekly Current – Dec 2012

Payroll Processing Schedule – Monthly Current – Dec 2012

Payroll Hours in Calendar or Fiscal Year

Payroll Card

Direct Deposit Enrollment Form

Payroll Card Information Form Payroll Card Instruction

Payroll Card Fees

Payroll Card Limits

Video – Payroll Card

NIS MANUAL & NIS Mini manuals

General Policy 40 – Payment for State Employee Wages

General Policy 41 – Payments for Employee Expense Reimbursements

Human Resources/Payroll Course Outline

Benefits Scripts Mini-Manual

Traffic Cones and Other Correspondence

Traffic Cone #12-03 – Additional W-2 Information (2-2-12@2:05 pm)

Traffic Cone #12-02 – Traffic Cone regarding the W-2 info (1-17-12@ 4:04 pm)

Traffic Cone #12-01 New Info (1-11-12 @ 2:22pm)

Pay Calc worksheet now on the web site (1-5-12 @ 1:39 pm)

Traffic Cone #11-16 Year End Wrap-Up (12-22-11 @ 4:09 pm)

Traffic Cone #11-15 Leave Rollover Balancing (12-16-11 @ 3:39 pm)

Commuting and Taxable Meals (12-7-11 @ 10:15 am)

Traffic Cone #11-14_Policy Changes for Leave Rollover (12-7-11 @ 9:17 am)

October 31^st (10-27-11 @ 3:37 pm)

Traffic Cone #11-13 W2 Electronic Selection (11-22-11 @ 3:13 pm)

Deferred Compensation (11-4-11 @ 10:54 am)

Bus Passes (11-3-11 @ 4:57 pm)

Deposits to Bank of the West (11-2-11 @ 9:09 am)

Payroll and the weekend (10-12-11 @ 9:18 am)

Payroll Certification and Lockout (10-5-11 @ 12:49 pm)

2012 Payroll Schedules (9-12-11 @ 12:15 pm)

Leave Report Update (8-29-11 @ 10:51 am)

Leave Report (8-26-11 @ 3:54 pm)

Traffic Cone Follow-up to Traffic Cone 11-11 DCP Restructure (8-10-11 @ 4:06 pm)

Traffic Cone #11-11 Deferred Comp Restructure (8-10-11 @ 1:17 pm)

Recant on Traffic Cone – Please read (8-2-11 @ 4:33 pm)

Traffic Cone #11-10 Update on CSP and CU switch to Auto Deposit (8-2-11 @ 8:45 am)

Payroll Deposit Update (6-15-11 @ 2:18 pm)

Payroll Deposits to Wells Fargo (6-15-11 @ 8:52am)

Traffic Cone Changes to Auto Deposits and Payroll Deductions (6-14-611)

Position Rollover (6-13-11)

Payroll and the weekend (6-8-11)

Lockout Period 3 – May 21^st – May 22^nd, 2011 (5-18-11)

Traffic Cone #11-07 – Final Payroll Lockout Fiscal Year End Closing Schedule (5-16-11)

Traffic Cone HR/Payroll Lockout (4-20-11)

Traffic Cone Lockout, Monthly Payroll, Bi-weekly Payroll (4-19-11)

Traffic Cone April & Open Enrollment (4-5-11)

Update on Auto Deposit for Savings Bonds (2-2-11)

Traffic Cone #11-04 – W2s Available (2-1-11)

Traffic Cone #11-03 – Loose Ends (Jan 10, 2011)

Traffic Cone #11-02 – More information (Jan 4, 2011)

Traffic Cone #11-01 take 2 – Pay cycles, leave rollover & W-2s (Jan 3, 2011)

All ye, All ye in come free (Dec 30, 2010)

Traffic Cone #10-17b – Correction to CSP regarding deductions (Dec 15, 2010)

Traffic Cone #10-17 - College Savings Plan (Dec 15, 2010)

Traffic Cone #10-16 – Farwell !! (Oct 16, 2010)

Traffic Cone #10-15 – Amendments (Oct 13, 2010) This does have the updated files attached

Traffic Cone #10-13b – PHRUG Meeting Questions & Answers (August 3, 2010)

Traffic Cone #10 – 12 – Payroll Journal revisions (July 28, 2010)

Correspondence – Questions on Furlough (July 16, 2010)

Correspondence – Questions on Payroll (July 8, 2010)

Traffic Cone #10 – 11 Year end progress notes (June 22, 2010)

Traffic Cone #10 – 10 Fiscal Year End Information (June 11, 2010)

Traffic Cone #10 – 9 B – Follow-up M05 Payroll (May 20, 2010)

Traffic Cone #10 – 9 – Issues M05 Payroll Deduction (May 19, 2010)

Traffic Cone #10 – 8 – Payroll Lockout this weekend May 15 – 16, 2010 (May 10, 2010)

Traffic Cone #10 – 7 – April Notes (April 19, 2010)

Traffic Cone #10 – 4 – Payroll Lockout Periods (April 5, 2010) Note – this weekend April 10-11

Traffic Cone #10 – 3 – More Information about 9.0 Conversion Impact on Payroll (March 12, 2010)

Traffic Cone #10 – 2 a – March Madness – Important Info regarding 9.0 upgrade schedule and payroll, and citrix use (March 9, 2010)

Traffic Cone #10 – Take 3 W-2 Information with the link (January 5, 2010)

Traffic Cone #10 –1 –Take 2 W-2 Information (January 5, 2010)

Traffic Cone #40 – Tax information for 2010 (December 30, 2009)

Traffic Cone #39 – Merry Christmas and Happy New Year (December 29, 2009)

Traffic Cone #38 – Payroll and the Proclamation (December 16, 2009)

Traffic Cone #37 – Year End Update – Leave Balancing (December 17, 2009)

Traffic Cone #36 – Payroll at Calendar Year End (December 11, 2009)

Traffic Cone #35 – Payroll & the Weather (December 8, 2009)

Traffic Cone #34 – GPS and NIS (December 3, 2009)

Traffic Cone #32 – Holidays & Schedules (November 16, 2009)

Traffic Cone #31 – Award Payments (October 13, 2009)

Traffic Cone #30 – Interim Update (October 8, 2009)

Traffic Cone #26- Push to 0 Warrants – It is Finished !! (September 21, 2009)

Traffic Cone #24 – Read Immediately – Clarification of #22 & #23 (September 17, 2009)

Traffic Cone #23 – Payroll Process - Stop the Bus - Push to 0 Warrants #2 (September 15, 2009)

Traffic Cone #22 – Push to 0 Warrants (September 14, 2009)

Traffic Cone #20 - B18 Payroll – Certification Deadline Changed; Warrant Update; Expense Reimbursement and Direct Deposit (August 25, 2009)

Traffic Cone – Direct Deposit Required – Take 2

Traffic Cone – Last Chance

Traffic Cone – Thank you – includes New ACH policy; Direct Deposit – Employee; Direct Deposit – HR/Payroll staff; Revised Forms for Direct Deposit and AccelaPay signup; Who is getting the warrant – the list; Warrant Update; Expense Reimbursement Report

Traffic Cone – You are invited! 2009 State Treasurer Banking Expo

Traffic Cone – More Items for Fiscal Year End

Traffic Cone – Closing Schedule for Payroll and Fiscal Year End

Traffic Cone – Auto Deposit Update

Traffic Cone – Judge’s retirement account

Traffic Cone – Open Enrollment Lockout; New Tax Tables for ARRA 2009; Earned Income Tax Credit Adjustments

Traffic Cone – American Recovery and Reinvestment Act of 2009 (ARRA 2009)

W-2 Address Update

Traffic Cone – RELAX!!! DON’T PANIC!!!!

Traffic Cone – Payroll Events of October 6-17, 2008

Traffic Cone – Traffic Cones and Payroll – 2^nd Edition

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