As of January 25, 2012
Quick
access for sections below: Admin individuals AB AP BU Citrix FA
Grants Payroll Pre-Audit Purchasing Card Reversing PO/PO issues
Listed
below are links to specific email addresses which should only be used to send an e-mail to State Accounting to request the
functions identified in the Description column.
All other requests for assistance
should be submitted to the IMS Help Desk.
Emails submitted using these links below that do not pertain to the
specific issue described will not be answered. If your request requires a form to be
completed, fill out the form and then attach it to the e-mail. DO NOT ATTEMPT TO INCLUDE ANY INFORMATION
OTHER THAN WHAT IS IN THE DESCRIPTION COLUMN.
We cannot guarantee any additional information will reach the correct
person.
When
you click on the link in the right hand column your default e-mail will open
with an entry in the subject line. DO NOT CHANGE THE SUBJECT
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Description |
E-mail Link |
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To send ACH
E-mail address update Request
must include: Vendor
Address Book Number, Tax ID Number, Vendor Name, Last four digits of bank
account number, If a change request reason/justification |
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Address
Book – Questions not linked below |
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To email |
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To request
Address Book Search Types V and PP be linked so payment will be issued to the
address the company has requested |
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To request a change of
Agency Contact information on the Treasurer’s Deposit Document. You must send the Address Book Number
(Search type D) to be updated. |
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Business
Unit /Grant/Fund
Issues |
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To request activation
of new business units, update current business units, in-activation of
business units. |
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To request
a report suggesting which object codes should be removed or to submit list
approved for removal of the object codes |
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To
submit request for 40000 Fund with BU & Grant information |
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To
request grant authorized amount or posting edit code changes for Fund 40000
grant business units. Authorized
amount changes require a copy of the grant award to be faxed or attached to
the email. |
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To
authorize a business unit to account for a fund’s investment interest
earnings, Investment Authorization Form , include data
specified on form in your e-mail |
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To submit
requests for payroll card enrollment |
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To request
an employee’s Expense Reimbursement be credited to their payroll card. Before making this request the employee must have
physically received their payroll card. |
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To submit
garnishments, wage attachments, court ordered withholding |
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To make
interim payroll request |
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To submit
Agency Certification of Payroll |
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To request
a duplicate W-2, include employee name, address book number, year for requested
W-2. This is returned to agency.
Agency personnel verify address is correct in NIS before forwarding to the
employee. |
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To request
a Leave Adjustment |
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To request Agency
Payroll staff be set up in execution control so they can submit prepayroll or to remove a user from execution control |
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To
submit summary of variance between GL & Payroll Register |
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To
stop a warrant payment or request a duplicate warrant for Payroll to be issued by
State Accounting |
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For Vendor
use – Inquiry on how to apply a payment received |
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To report
issues with 1099’s |
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Emergency request
to have warrant pulled, normally Agency should use
special handling. Request must include
Warrant Number, Dollar Amount, and a short description such as payable or tax
refund. |
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To stop a
warrant payment or request a duplicate warrant for Accounts Payable to be issued by State Accounting |
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Encumbrances |
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To have
State Accounting load your encumbrances |
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To decline
having State Accounting load your encumbrances |
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To request
changes for depreciation overrides which can only be done by State Accounting |
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This link
is used only when a receipt batch (batch type O) 1) fails budget check and cannot be reversed
by the agency. The O Batch number must
be included in the email, or |
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Use this link
to notify State Accounting that you have batches ready for pre-audit review
and posting. Be sure to include each
batch number. All supporting
documentation must be attached to the document. |
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Use this
link to submit Purchasing Card applications, requests and inquiries to State
Accounting |
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INTERNET OPTION: When
you click on the link above, your normal e-mail database should appear. If it does not, open your internet
connection (such as Microsoft Internet Explorer), click on Tools, then Internet
Options and select the tab marked Programs.
A box will appear and in the field marked e-mail, use the drop down
box to select your e-mail provider. |
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Effective |
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Date |
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CONTACT LIST - STATE ACCOUNTING |
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1-25-12 |
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SUBJECT ADMINISTRATION
- Responsible for general operation/direction of Division and setting
Division policy. |
INDIVIDUAL Wes
Mohling, Acting Administrator |
PHONE NUMBER 471-0601 |
E- |
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ACCOUNTING
OPERATIONS - Responsible for Accounting Operations. |
Wes
Mohling |
471-0601 |
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SYSTEMS
- Responsible for maintenance of central accounting and payroll systems, review
and approval of tape/disk input, establishing accounting policies/ procedure,
equipment lease purchases, agency training, systematic review of agencies'
internal control and financial systems, Annual Budgetary Report,
Comprehensive Annual Financial Report, Master Lease Purchase Program and
Statewide Cost Allocation Plan. |
Bruce
Snyder |
471-0620 |
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--------- NAME ---------- |
- FUNCTION - |
PHONE
NUMBER |
INTERNET
ADDR |
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Aronow, Adam |
Business
Technical Support |
(402)471-1461 |
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Bintz, Kirk |
Business
Technical Support |
(402)471-1463 |
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Carlson, Ronald L |
Grants Manager |
(402)471-0619 |
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Encumbrances,
Budget, Purchasing |
(402)471-0610 |
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Accounts Payable |
(402)471-0612 |
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Hansen, Chuck |
Payroll |
(402)471-0605 |
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Hartley, Ramona |
Business Units |
(402)471-0622 |
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Business Process
– Financial |
(402)471-0628 |
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Joppa, Cyril |
Business Process |
(402)471-2325 |
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Wes Mohling |
Acting
Administrator |
(402)471-0601 |
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Krejdl, Susan |
Wage Attachments |
(402)471-0614 |
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Lortz, Steve |
Business Process
– Payroll |
(402)471-0621 |
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Luhring, Syl |
Payroll Manager |
(402)471-1460 |
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Mai, Jennifer |
Master Lease,
Bank Reconcilation |
(402)471-6621 |
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Mencl, Kay |
Business Process
– Distribution |
(402)471-0608 |
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Mohling, Weslie A |
Acting Adminstrator & Operations Manager |
(402)471-0601 |
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Morrow, Alyssa |
Address Book |
(402)471-0604 |
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Business
Technical Support |
(402)471-2238 |
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Pentland, Lacey |
Business
Technical Support, Lead |
(402)471-1462 |
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Perez, Julie |
Business Process
– Sales, Fixed
Assets |
(402)471-0607 |
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Poots, Laura |
Intern |
(402)471-1464 |
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Rauscher, Dwane |
Business
Technical Support |
(402)471-0609 |
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Roesler, Lynda |
Internal Controls
& Pre-Audit |
(402)471-7737 |
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Rouch, Ken |
ARRA |
(402)853-2278 |
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Snyder, Bruce J |
Systems Manager |
(402)471-0620 |
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Timme, Bob |
Grants,Purchasing
Card |
(402)471-1465 |
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Ward, Deriece L "Dee" |
Address Book
Manager |
(402)471-0603 |
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Welter, Dixie S |
Wage Attachments |
(402)471-0613 |
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Wilson, Amy |
Fiscal Reporting |
(402)471-0616 |
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Wilson, Annette E |
Admin. Secretary |
(402)471-2582 |
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Witzki, Gail L |
Internal Controls
& Pre-Audit |
(402)471-1417 |
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Youngman, Curtis |
ARRA |
(402)853-2275 |
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